Senior Administrative Analyst

The City of Watsonville is seeking to fill two positions; one with the Parks and Community Services department and the other with the City Manager's office.

Parks and Community Services Department

The Watsonville Parks and Community Services Department is seeking a self-starting, creative, forward-thinking, team-oriented individual to fill the role of Senior Administrative Analyst. This position plays a key role on the leadership team of a dynamic Department and will be responsible for several critical business functions. Duties include development and tracking of the Department's budget, grant applications and reporting, management of the Customer Service Center, Department HR functions, strategic planning and performance measurements, capital improvement project management and special projects. This is an exciting opportunity for individuals seeking an innovative and fast paced environment in a Department dedicated to improving the quality of life for the community.

City Manager's Office*

The City in partnership with the South County Triage Partnership (SCTP), a collaboration of Community Based Organizations and government agencies including Santa Cruz County, the Pajaro Valley Unified School District, and the Pajaro Valley Healthcare District, is seeking a dynamic leader who can lead, coordinate and support organizations of the partnership. With assistance from the City of Watsonville, SCTP works to improve equity, health, and economic mobility by providing culturally appropriate services for vulnerable and marginalized individuals in the Pajaro Valley.
Responsibilities will include provision of guidance, management and follow through of the multi-sectoral set of activities that aim to improve community health and wellness and promote economic and social mobility of community members. This effort aims to align systems and priorities that help, partners shift from transactional, program specific approaches to a new norm where participants align local community interests, incubate fresh ideas, expand collective capacity, and alignment that result in greater impact than any one entity could achieve alone. This position will play a critical role in moving forward the priorities of the SCTP Board. Specifically, the candidate will help to formalize a structure and set of practices that will support and enhance cross-sector collaboration, build community-based organization capacity, and engage community members in strategies addressing pressing needs.

In addition to the duties listed below;
EXAMPLES OF ESSENTIAL DUTIES:

• Analyze issues and prepares reports for submission to the SCTP, Governance Board and City Council as required.
• Develops and disseminates public information regarding assigned programs and projects.
• Develop a set of key policy priorities and communicate them regularly to internal partners and the broad community.
• Develop and maintains a data tracking system to monitor the SCTP and City's progress in complying with Federal, State and Local laws and regulations relative to assigned programs.
• Administers various contracts including coordination and participation in contract negotiations and monitoring contract compliance and performance.
• Prioritize the necessary community partners, including engagement of the broader community as well as executive level individuals.

• Three years of increasingly responsible administrative or analytical experience in an operating or staff agency in business, non-profit management or government comparable to that of an Administrative Analyst with the City of Watsonville.

*Funding for this position is currently for 18 months; however, it will be reviewed annually for potential continuation.

DEFINITION

To perform professional administrative work in a variety of program areas. To manage, coordinate and oversee assigned programs in designated department.

DISTINGUISHING CHARACTERISTICS

This job class functions at an advanced journey level of the Administrative Analyst series, and is distinguished from the Administrative Analyst by the performance of the more complex duties assigned to positions in this series. Special assignments and projects requiring independence in judgement and advanced technical and research capabilities are also assigned to positions at this level.

SUPERVISION RECEIVED AND EXERCISED

• Receives administrative direction from assigned department.

• Exercises lead responsibilities within a work unit including assigning and monitoring the work of assigned staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following

• Performs a variety of responsible and technical administrative and analytical assignments

• Assists in formulating program policies, goals and procedures; collects and compiles relevant data supporting recommendations

• Develops and administers program budgets

• Conducts surveys and performs research and statistical analyses as required; prepares related reports

• Monitors, analyzes, and reports on the effects of legislation and judicial actions on assigned program areas of responsibility

• Analyzes issues and prepares reports for submission to the City Council

• Develops and disseminates employee and/or public information regarding assigned programs

• Develops and maintains a data tracking system to monitor the City's progress in complying with Federal, State and local laws and regulations relative to assigned programs

• Administers various contracts including coordination and participation in contract negotiations and monitoring contract compliance and performance

• Serves as a City program representative to various organizations, inter-jurisdictional advisory bodies and communities

• Coordinates program activities with other City departmental programs, policies, and projects

• Assists in the development of new program elements and program modifications as necessary to meet stated goals and objectives of assigned program responsibilities

• Monitors progress and evaluates work measurement of various city programs pertaining to area of responsibility

• Exercises direction over assigned staff

• Inputs and retrieves data from a computer system

• Participates in special projects as assigned

• Performs related duties as assigned

EMPLOYMENT STANDARDS

Knowledge of:

• principles and practices of public administration

• principles of local government organization and administration

• Federal, State, and local laws and regulations applicable to assigned programs

• statistical concepts and methods

• principles and practices of training methods and concepts

• principles and practices of budgeting analysis

Ability to:

• learn, interpret, and implement applicable Federal, state and local laws and regulations relative to program areas of responsibility

• communicate clearly, concisely and effectively, both orally and in writing

• collect, compile, and analyze information and data

• negotiate and administer contracts

• make presentations to elected officials, the public, city executives, businesses, and other agencies

• establish and maintain effective working relationships with the City Council, staff, and business community and other government agencies, and with the general public

• supervise, train, and evaluate assigned staff- operate a personal computer

• sit at a desk and in meetings for long periods of time on a continuous basis

• intermittently twist to reach equipment surrounding desk, and perform simple grasping and fine manipulation

• use telephone, and write or use a keyboard to communicate through written means
  

TRAINING AND EXPERIENCE

Any combination of training and experience which would provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be:

Education:

• Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, environmental science, business administration, or a closely related field

Experience:

• Three years of increasingly responsible administrative or analytical experience in an operating or staff agency in business or government comparable to that of an Administrative Analyst with the City of Watsonville

LICENSE

The candidate selected will be appointed for a 12-month probationary period. Names of successful candidates who do not receive a job offer will be placed on an employment list which normally remains effective for one year. The Human Resources Department may abolish an Employment list at any time the needs of the City so require. This position is represented by Management bargaining group.
Prior to appointment to the position of Senior Administrative Analyst, a medical examination and Department of Justice Livescan fingerprinting will be required.
The City of Watsonville is an Equal Opportunity Employer and encourages workplace diversity. The City of Watsonville is committed to compliance with the Americans with Disabilities Act by including people with disabilities in all of its programs and activities.
NOTE: THIS ANNOUNCEMENT DOES NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISIONS CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVISED WITHOUT NOTICE.Employment Type: Regular Full-Time