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Form of workSalary: $7,458.54 - $9,070.54 Monthly
Location : CA, CA
Job Type: Full-Time
Job Number: 23-00503
Department: Public Works
Opening Date: 11/22/2023
Closing Date: 12/7/2023 5:00 PM Pacific
Definition
*This recruitment will establish an eligibility list that may also be used in various departments throughout the City*
Current vacancy is within the Development Services Organization - Accounting & Finance Division, which supports our Building & Safety, Engineering, Planning, and Public Works Departments, Housing Division, and the Fire Protection District.
Position Snapshot/A Day in the Life: This position will be multifaceted, involving administrative, budgetary, and technical support for managers within the DSO Finance/Admin Department. This position possesses a combination of skills, including administrative abilities, financial analysis expertise, and technical know-how. Strong organizational and communication skills are essential, given the range of responsibilities regarding multiple department budgets. This position will have a good understanding of both administrative processes and financial management, and familiarity with the specific operations and programs of the city. The ability to prioritize and manage multiple tasks efficiently and accurately will be crucial.
Definition: Under general supervision, supervises, organizes, and participates in administrative support activities; performs a variety of complex professional tasks involved in the development, analysis and evaluation of City programs and budgets; and conducts special studies and analysis as required.
Essential Functions
The incumbent must have the ability to:
THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.
WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person. The need to lift, drag, and push files, computer reports, or other materials weighing up to 25 pounds also is required.
Experience and Training Guidelines
EXPERIENCE AND TRAINING GUIDELINES:
A combination of experience and training that would provide the required knowledge and abilities is qualifying. The incumbent must have knowledge of:
Experience: Three (3) years of responsible experience in the evaluation of management systems, programs and budgets including one year of lead responsibility.
Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in business or public administration, personnel or a related field.
Preferred Qualifications:
The City of Fontana has a flexible benefits plan. This plan allows for employees to select benefits based upon their individual needs. Full-time and Classified Part-time employees are eligible for benefits.
Please to view our excellent employee benefit options.
01
Please indicate how much experience you have in administration, which should include invoicing, accounts payable, and budgetary oversight.
02
Please indicate how much experience you have overseeing financial processes, including directly supervising invoicing procedures within an administrative capacity.
03
Please indicate how much experience you have overseeing complex contracts or agreements within an administrative role.
04
Please indicate how many years of lead or supervisory experience you possess.
05
Do you have experience working with Tyler-Munis or a similar enterprise financial system?
06
If you have experience working with Tyler-Munis or a similar enterprise financial system, please provide the name of the system(s) and the duration that you've worked with it (them).
07
Do you possess experience working in a municipal government environment?
08
What is your highest level of education?
09
Do you currently possess a valid California Class "C" Driver's License?
Required Question
Location : CA, CA
Job Type: Full-Time
Job Number: 23-00503
Department: Public Works
Opening Date: 11/22/2023
Closing Date: 12/7/2023 5:00 PM Pacific
Definition
*This recruitment will establish an eligibility list that may also be used in various departments throughout the City*
Current vacancy is within the Development Services Organization - Accounting & Finance Division, which supports our Building & Safety, Engineering, Planning, and Public Works Departments, Housing Division, and the Fire Protection District.
Position Snapshot/A Day in the Life: This position will be multifaceted, involving administrative, budgetary, and technical support for managers within the DSO Finance/Admin Department. This position possesses a combination of skills, including administrative abilities, financial analysis expertise, and technical know-how. Strong organizational and communication skills are essential, given the range of responsibilities regarding multiple department budgets. This position will have a good understanding of both administrative processes and financial management, and familiarity with the specific operations and programs of the city. The ability to prioritize and manage multiple tasks efficiently and accurately will be crucial.
Definition: Under general supervision, supervises, organizes, and participates in administrative support activities; performs a variety of complex professional tasks involved in the development, analysis and evaluation of City programs and budgets; and conducts special studies and analysis as required.
Essential Functions
The incumbent must have the ability to:
- Plan, prioritize, assign, supervise and review the work of staff involved in the analysis and development of City programs and services; schedule and review activities to ensure that work is completed in a timely and appropriate manner; direct and participate in special studies.
- Develop and review budget allocation proposals for assigned department; develop and coordinate policies and procedures for the budget development process; monitor departmental expenditures.
- Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
- Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
- Lead and participate in complex financial analyses of proposed policy changes; serve as a liaison between departmental management teams; provide information and analytical support involving major projects of City-wide interest.
- Answer questions and provide information to department staff concerning technical or statistical issues; investigate problems and recommend corrective action as necessary to resolve problems.
- Design, plan, supervise and participate in a variety of studies; provide recommendations for improving the operational efficiency of assigned department.
- Coordinate unit activities with those of other departments and divisions.
- Attend and participate in meetings and committees.
- Coordinate departmental purchasing activities including negotiation with vendors and suppliers of necessary department materials and equipment.
- Perform any other tasks or functions deemed necessary to the daily operations of the employer.
THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.
WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person. The need to lift, drag, and push files, computer reports, or other materials weighing up to 25 pounds also is required.
Experience and Training Guidelines
EXPERIENCE AND TRAINING GUIDELINES:
A combination of experience and training that would provide the required knowledge and abilities is qualifying. The incumbent must have knowledge of:
- Principles and practices of public administration and public finance.
- Principles of supervision, training and performance evaluation.
- Principles and practices of budget development.
- Principles of economics, financial analysis, and cost-benefit analysis.
- Principles of statistics and research.
- Pertinent Federal, State and local laws, codes and regulations.
Experience: Three (3) years of responsible experience in the evaluation of management systems, programs and budgets including one year of lead responsibility.
Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in business or public administration, personnel or a related field.
Preferred Qualifications:
- Bachelor's Degree in Business Administration, Public Administration, or a closely related field
- Five (5) years of progressively responsible experience in administration, which includes invoicing, accounts payable, and budgetary oversight
- Three (3) years of progressively responsible supervisory experience
- Direct experience in the following:
- Personnel management
- Contract management
- Data management
- Budget and financial management
- Municipal government experience
- Supporting Public Works, Engineering, Planning, and/or Building & Safety Department(s) is a plus
- Experience using Tyler Munis or an enterprise financial system
The City of Fontana has a flexible benefits plan. This plan allows for employees to select benefits based upon their individual needs. Full-time and Classified Part-time employees are eligible for benefits.
Please to view our excellent employee benefit options.
01
Please indicate how much experience you have in administration, which should include invoicing, accounts payable, and budgetary oversight.
- No experience
- Less than one (1) year.
- More than one (1) year but less than three (3) years.
- More than three (3) years but less than five (5) years.
- More than five (5) years but less than seven (7) years.
- Seven (7) years or more.
02
Please indicate how much experience you have overseeing financial processes, including directly supervising invoicing procedures within an administrative capacity.
- No experience.
- Less than one (1) year.
- More than one (1) year but less than three (3) years.
- More than three (3) years but less than five (5) years.
- Five (5) years or more.
03
Please indicate how much experience you have overseeing complex contracts or agreements within an administrative role.
- No experience.
- Less than one (1) year.
- More than one (1) year but less than three (3) years.
- More than three (3) years but less than five (5) years.
- Five (5) years or more.
04
Please indicate how many years of lead or supervisory experience you possess.
- No experience.
- Less than one (1) year.
- More than one (1) year but less than three (3) years.
- More than three (3) years but less than five (5) years.
- Five (5) years or more.
05
Do you have experience working with Tyler-Munis or a similar enterprise financial system?
- Yes
- No
06
If you have experience working with Tyler-Munis or a similar enterprise financial system, please provide the name of the system(s) and the duration that you've worked with it (them).
07
Do you possess experience working in a municipal government environment?
- Yes
- No
08
What is your highest level of education?
- High School graduate or equivalent
- Some college
- Trade school graduate or Apprenticeship
- Associates Degree in related field
- Bachelors Degree in related field
- Equivalent to Bachelors degree in related field
- Masters Degree or higher in related field
- None of the above
09
Do you currently possess a valid California Class "C" Driver's License?
- Yes
- No
Required Question
