Senior Administrative Analyst

Salary: $8,052.37 - $10,997.83 Monthly
Location : 3rd Floor Salinas, CA
Job Type: Regular Full-Time
Job Number: 23/14A22/12CC
Department: County Administrative Office
Division: Budget & Analysis
Opening Date: 12/12/2023
Closing Date: 1/7/2024 11:59 PM Pacific
Position Description
Final Filing Deadline: Sunday, January 7, 2024
Exam #: 23/14A22/12CC
The County of Monterey invites your interest for the position of Senior Administrative Analyst.
Department Summary
The Administrative Office oversees the preparation, adoption, and administration of the County's $1.8 billion budget and coordinates the activities of county departments to ensure the effective accomplishment of the Board's directives and policies. The Administrative Office includes the divisions of Budget and Analysis, Contracts and Purchasing, Finance and Intergovernmental and Legislative Affairs.
Position Summary
The Senior Administrative Analyst, under general direction of the County Administrative Office's Budget and Analysis Division, Principal and Senior Administrative Analysts perform significant analytical and consultative duties to assigned County departments in order to carry out budget and fiscal policy management functions, i.e. analysis and development of recommendations regarding their policies, budget, staffing patterns, organization and physical plant needs.
The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.
Examples of Duties

• Participates in the development of the annual County budget by making recommendations on revenue sources and expenditure levels; analyzes and evaluates agency/department budget requests and other proposals for immediate and long-term policy and fiscal impact; and prepares expenditure and revenue recommendations for assigned agency/departments. Utilizes budget preparation technology to generate accurate data in the budget document.
• Prepares short-term and long-term financial forecasts, and develops recommendations for contingency plans to address changes in revenue and expenditure requirements.
• Performs analysis in order to identify areas where change is needed, and develops and prepares written and oral reports including recommendations, pertaining to departmental and interdepartmental operations such as policies, effectiveness of operational functions, resource allocation, organizational structure, program evaluation, work load, physical requirements, and other matters of concern for presentation to the County Administrative Office executive management, agency/department management, and Board of Supervisors.
• Recommends guidelines for the development of spending plans, including both one-time and ongoing resources for programs, capital expenses, technology improvements, and reserves.
• Monitors expenditures and revenues, researches and reports on unusual occurrences, evaluates and provides recommendations on mid-year adjustments, for assigned agency/departments.
• Reviews agency/department transmittals, i.e. grant requests, to the Board of Supervisors for accuracy, completeness, and fiscal/policy implications, and provides recommendations to County Administrative Office Executive Management regarding agenda placement.
• May be assigned continuing responsibility for the maintenance of budget development software and budget production process.
• Maintains communication with, and assists departments in order to keep informed of departmental operations, to assist in resolving problems and to develop recommendations on matters related to departmental operations, by providing a variety of information and coordinating the activities of one department with those of others.
• May act as staff support to Board policy committees; works with Board of Supervisors staff to prepare and maintain committee work plans; plans committee agendas; tracks committee referrals and requests for information.
• Analyzes and maintains current knowledge of laws, rules, regulations and proposed legislation related to assigned County departments and functions; prepares comprehensive written and oral reports regarding fiscal, policy, and/or programmatic impact; provides recommendations concerning the modification of programs and procedures to assure compliance with local, State and Federal requirements as appropriate; develops County position papers.
• Keeps informed on Federal and State grant programs; and coordinates the preparation of application for grants; may coordinate and review all requests for Federal and State funds.
• Represents the County Administrative Office while working with all central service departments' management staff, e.g. General Services, County Counsel, Information Technology Services, Auditor Controller, Treasurer-Tax Collector, on issues related to specific agency/department initiatives and/or Countywide policy goals.

To view the complete classification description, please visit the County of Monterey website:
THE SUCCESSFUL CANDIDATEWill have a proven track record demonstrating the following knowledge, skills and abilities:
Thorough Knowledge of:

• Principals, practices, and techniques of budget, fiscal and financial management, and forecasting, i.e. budget development, preparation, processes (performance-based, zero-based and incremental budgeting), and recommendations, necessary to develop spending plans and evaluate funding sources.
• Principles, practices, and current trends of business or public administration, i.e. management analysis/theory, and organizational design/theory, in order to formulate administrative policies, procedures and recommendations.
• Principles, practices, and techniques to collect, interpret, analyze and evaluate complex narrative and statistical data pertaining to fiscal and management matters, i.e. cost-benefit analysis, productivity analysis, comparative analysis, and sampling techniques; policy development, report writing, and basic statistics and application thereof.
• Principles and practices of project management, including organization, coordination, and scheduling of project progress.

Working knowledge of:

• The functions and organization of local government, structure and operations of County departments; and interrelationships between local, county, State and Federal government levels.
• The programs and mandates in a major functional area of County government, e.g. law enforcement, health and welfare, public works, etc.
• Federal and State funds and sources available for local purposes, methods of securing grants and cooperative efforts that can be entered into on the local level.
• Principles and practices of personnel management and supervision, i.e. plan, direct, coordinate, prioritize and delegate the work of others, and provide training.
• The principles and practices of contract administration.
• Local, State and Federal policies, rules, regulations, laws, and current/pending legislation applicable to assigned areas of responsibility, and which may impact County government.
• Computer applications, i.e. word processing, spreadsheet design and analysis, presentation software; other specialized budget preparation software, and Internet search engines.

Some knowledge of:

• Group dynamics as they relate to public organization operations.
• Governmental accounting procedures.

Skill and Ability to:

• Collect, interpret, analyze, and evaluate complex narrative and statistical data pertaining to fiscal and management matters in order to develop spending plans and evaluate funding sources, and to translate findings into coherent, well written reports with effective recommendations.
• Read, understand, analyze, interpret, and explain complex issues, legislation, laws, rules, and regulations related to assigned areas of responsibility, and develop effective recommendations in the areas of budget, organizational structure, administrative procedure, and public policy.
• Exercise objectivity, and independent and sound judgment and initiative; function effectively with minimal supervision. Manage complex multiple and changing priorities. Produce accurate information in short timeframes as directed.
• Communicate effectively, both oral and written, in order to prepare, explain and/or provide presentation of comprehensive administrative, technical and statistical reports, findings, recommendations, and policies before CAO executive management, the Board of Supervisors, County agency/department management, other governmental agency representatives, and the public; and in order to promote and gain concurrence, consensus and cooperation through discussion and persuasion.
• Be patient, flexible, reliable, and dependable.
• Work closely with County staff at all levels to anticipate, obtain, and provide ongoing and accurate fiscal, administrative, and operational information.
• Dependent upon level of classification, may provide and/or facilitate staff supervision and training, i.e. plan, direct, coordinate, prioritize, and delegate the work of others.
• Dependent upon level of classification, develop and implement, or assist in the development/implementation, of policy guidelines and accomplish intended results.
• Establish and maintain effective working relationships through discussion and persuasion with all levels of County employees, public/elected officials, representatives of other agencies, and members of the public. Provide excellent and courteous customer service.
• Attend or serve as management liaison at meetings, training events, or functions such as committees, task forces, associations, and conferences; represent the department with tact, diplomacy, and professionalism.
• Use personal computers and standard professional office software, i.e. word-processing, spreadsheet, database and presentation software, and other specialized budget preparation software.

Examples of Experience/Education/Training
Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:
Education
College coursework equivalent to a Bachelor's degree in Public or Business Administration or a closely related field
AND
Experience
Three (3) years of experience performing budget, policy, and program analysis duties similar to those of the classification of Associate Administrative Analyst in Monterey County, at least two years of which must have been in a government agency, with an emphasis in budget and financial management
Additional Information
CONDITIONS OF EMPLOYMENT
The required conditions of employment include, but are not limited to the following:

• Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.

BENEFITS:The County of Monterey offers an excellent benefits package. Please visit our website to view the . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.
The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application

• Responses to the Supplemental Questions

NOTES:

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures
Apply On-Line at
by Sunday, January 7, 2024, 11:59 PM(PST)
or
Hard copy applications may be obtained from and submitted during normal business hours
Monday - Friday, 8:00 AM - 5:00 PM by contacting:
County of Monterey
Attn: Channelle Ceralde, Senior Personnel Analyst
168 West Alisal Street, Third Floor
Salinas, CA 93901
Phone: (831) 755-5162 Email:
Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.
EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATIONMonterey County is a drug-free workplace and an equal opportunity employer...