Secretary Iii

MARION CITY SCHOOLS

Marion, Ohio

February 21, 2024

ANNOUNCEMENT OF VACANCY

Anticipated Opening for 2024-2025 School Year

Elementary School Attendance Clerk/Secretary – Building: McKinley Elementary

The position of an Elementary School Attendance Clerk/Secretary at McKinley Elementary School is now open. Please note the job description is attached. This is a Group III (195 days at 8 hours per day – total of 1560 hours per year) position as per salary schedule.

No extra EMIS payment as per regular elementary secretary.

It should be noted that good typing skills, excel, creating excel worksheets, Google docs and computer literacy are essential requirements for this position. Candidates who bid on

this position and are not in the secretarial classification should be willing to take a secretarial skills test (typing, proofreading, grammar, and simple math) and also show written evidence of computer literacy, either evidence of coursework certificate or transcript or written documentation from a previous supervisor on the candidate’s ability to use a computer. This evidence must accompany your bid for the position.

How to Apply: Internal/External

If you are interested in being considered for this position and feel you are qualified, you must apply online at www.marioncityschools.org prior to 4:00 p.m. on Tuesday, February 27, 2024. If you have any questions please contact Dr. Julie Kenney via email jkenney@mcspresidents.org.

The Board/Administration has the sole discretion to determine qualifications of all candidates based upon posted qualifications which will include, but are not limited to the following:

• Ability to competently do the job 5. Job skills and knowledge
• Attendance 6. Work ethic
• People skills 7. Can the person do the essential functions required of the job?
• Experience

The above qualification criteria may be determined via personnel file (if available), past evaluations (if available), administration/supervisor input, reference checks, testing (if required for position), interview process, and any other methods deemed appropriate by the employer.

MARION CITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Marion City Schools Board of Education that the best qualified applicant shall be selected for each position without regard to race, color, religion, national origin, age, sex, marital status, political affiliation, disabling or military status. No person shall be denied employment solely because of any impairment which is unrelated to the ability to participate in activities involved in the position or program for which application has been made.

Secretary – Group III (Effective July 1, 2024 – June 30, 2025)

1560 Hours (195 Days @ 8 Hrs.)

JOB DESCRIPTION

TITLE: Attendance Clerk/Secretary - Elementary School

RESPONSIBLE TO: Building Principal

DEPARTMENT: Secretarial/Clerical

CLASSIFICATION: Secretarial/Clerical

POSITION: Group III

LENGTH OF CONTRACT: Ten-month contract - 195 days at 8 hours per day - total of 1560 hours per year

If split schedule is applicable:

Working hours will be from:

7:30 a.m. – 11:45 a.m. at school building

11:45 a.m. – noon travel time

noon – 12:30 p.m. lunch

12:30 p.m. – 4:00 p.m. at school building

(Note: Mileage can be claimed as a result of 11:45 a.m.-noon – travel between schools)

GENERAL DUTIES: The attendance clerk/office assistant will work between one or two elementary buildings and will switch a.m. & p.m. duties at semester break.

OTHER DUTIES AND RESPONSIBILITIES:

• Ensure the safety of students
• Ability to work effectively with others
• Exhibit professional behavior, emotional stability and sound judgement
• Establish and maintain cooperative relationships
• Interacts in a positive manner with staff, students and parents
• Ability to work in a team environment
• Promote good public relations by personal appearance, attitude and conversation

SPECIFIC DUTIES:

Student attendance:

• contact parents of absent and tardy students
• sends attendance letters
• helps as needed with student information and input data (EMIS)

General office:

• mail delivery
• makes copies
• phone answering
• assists with student medication/first aid
• help maintain student record files
• assist with teacher/staff needs where applicable
• cover the office when the secretary is absent or out of the office.
• performs other such duties as may be assigned by the Building Principal, in his/her absence, by his/her designee, Assistant Superintendent, Director of School Operations, or Superintendent.

NOTE:

The above lists are not ranked in order of importance.

CONDUCT:

Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment in the District.

Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Each staff members have a legal responsibility to help

instill in students the belief in and practice of ethical principles and democratic values.

EVALUATION:

Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on Evaluation of Professional Personnel.

• 
  This job description identifies primary responsibilities and is not intended to be a complete list of all tasks and activities. This job description is subject to change in response to student demographics,

staffing factors, funding variables, modified operating procedures, program/curriculum changes as directed by the Superintendent of Marion City Schools.