Administrative Secretary: External Affairs, Deandi

Supports leaders and department operations within non-clinical area by maintaining calendars, scheduling meetings, receiving and sending mail, preparing documents and presentations using Microsoft programs.

• Supports department operations by inputting data, answering phones and routing departmental phone calls to appropriate source.
• Answers and routes telephone calls from within or outside of the organization.
• Creates and/or proofs department correspondence and reports, ensures appropriate distribution on documents.
• Coordinates office procedures and efficient operations of the department.
• Communicates effectively via personal contact, phone and in writing with hospital staff, community professionals and vendors. May respond on behalf of leader both verbally and in writing as requested.
• Accurately uses all Microsoft applications necessary for reports, letters, forms, etc.
• May assist with timekeeping and tracking of staff requirements (annual education, performance evaluations, onboarding checklists, orientation, etc.)
• Maintains office supplies.
• Assists with project work.
• Assists with cross coverage as needed/directed.
• Other duties as assigned.

Technical Expertise

• Requires proficient secretarial skills.
• Must have telephone skills.
• Strong communication (verbal and written), interpersonal and organizational skills required.
• Experience with Microsoft applications preferred.
• Ability to work under stressful conditions in an appropriate manner, independently with minimal supervision and maintain confidential information.

Education and Experience

• Education: High School diploma or equivalent required.
• Experience: minimum of one (1) years' experience in an office setting performing secretarial duties (receiving and routing phone calls, typing, data entry etc.) required.
• Basic to advanced knowledge of computer system required (i.e. Microsoft Word, Microsoft excel, Microsoft PowerPoint)