Scrc Collection Management Coordinator

Department
Library R & L - SCRC - Collection Mgmt.
About the Department
As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University's commitment to research and teaching and to using its intellectual resources to help solve the world's problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars.
Job Information
Job Summary:
The Hanna Holborn Gray Special Collections Research Center is the repository for the Library's rare, valuable, and fragile materials. The care and stewardship of these important collections is a shared responsibility in which the Collection Management Coordinator plays a central role. Under the direction of the Head of Collection Management, the Coordinator is responsible for ensuring the safe, efficient, and accurate shelving, storage, and physical maintenance of all Special Collections rare books, manuscripts, and archives in all formats. The Coordinator responsibly manages Special Collections shifts within all stack and storage spaces, including SCRC Regenstein stacks and Mansueto Automated Storage and Retrieval (ASR) stacks. The Coordinator creatively develops plans for to accommodate the shelving of large incoming collections of archives, manuscripts, and rare books. The Coordinator effectively oversees Special Collections shelf reading projects and supervises preventative preservation projects for rare and fragile materials. The Coordinator manages the shelving of new SCRC book acquisitions in Regenstein and Mansueto, and the re-shelving operations in the ASR. The Coordinator supervises student stacks staff (ca. 1 FTE).
Responsibilities:

• SCRC's principal contact for ASR operations; oversees the loading, circulation, shelving, and auditing of books and archival boxes stored in the ASR; troubleshoots operational issues.
• Supervises student Collection Management Pages; hires, trains, schedules; assigns, monitors, and evaluates work.
• Oversees new book acquisition shelving operations (preshelving); trains Collection Management Pages on shelving; maintains quality control.
• Proactively determines space needs to prevent storage backlogs; plans and executes on-going shifts; maintains quality control and detailed records.
• Plans and supervises shelf reading projects, documents all work, and produces reports.
• Conducts systematic searches for missing items and updates Library catalogue records.
• Oversees the ongoing systematic cleaning of secure collection spaces.
• Updates wayfinding and shelving signage.

Competencies:

• Demonstrated ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly.
• Demonstrated ability to conceptualize, plan, and execute a range of projects.
• Effective oral and written communication skills.

Additional Requirements
Education, Experience, or Certifications:
Education:

• Bachelor's degree required.

Experience:

• Two (2) years of related library experience required.
• Two (2) years of experience handling rare book, archival, or fine art materials required.
• At least one (1) year of experience overseeing the work of others required.
• At least one (1) year of experience using Library of Congress classification numbering system required.

Technical Knowledge or Skills:

• Demonstrated ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly, required.
• Demonstrated analytical skills and ability to exercise independent judgment required.
• Demonstrated ability to conceptualize, plan, and execute a range of projects required.
• Good working knowledge of Microsoft Office applications required.

WorkingConditions and Physical Requirements:

• Ability to handle rare and fragile materials in a safe and sensitive manner required.
• Ability to repeatedly lift 50-pound boxes in tight spaces, from floor to shelves of varying height, required.
• Ability to load and maneuver fully loaded utility carts and shipping dollies required.
• Ability to work for extended periods at computer workstation required.

Pay Range:

• $19.17 - 28.06 hourly

Required Documents:

• Resume

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
Yes
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency
Hourly
Pay Range
Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours
37.5
Union
024- Local 743, I.B.T. Clerical
Job is Exempt
No
Drug Test Required
No
Motor Vehicle Record Inquiry Required
No
Health Screen Required
No
Posting Date
2023-04-06
Remove from Posting On or Before
2023-10-06
Posting Statement:
Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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