Address
Form of workJob ID: 4242105 Application Deadline: Posted until Filled Re-posted: May 9, 2023 Starting Date: June 23, 2023
Job Description QUALIFICATIONS:
1.Associate's Degree in Office Administration or equivalent, high School diploma/ GED considered
2.One to three years of prior experience as a secretary, receptionist, or ADMINISTRATIVE ASSISTANT
3.Financial management experience; collecting money, recording and accounting of funds
4.Excellent communication skills as front line representative of the school; answering the door, welcoming visitors, answering the telephone, relaying
information to staff and families
5.Excellent organization skills, time management skills, and the ability to set priorities
6.High level of skill in daily use of various office equipment and computer applications, such as Microsoft Office, data-base management, and
communications programs and equipment
7.High professional standard with proven record for working well with other staff and families, commitment to maintaining confidentiality, ability to
work independently, and excellent attendance
SALARY: Per the Administrative Assistant's Association Agreement Salary Schedule
Position Type: Full-time
Positions Available: 1
Equal Opportunity Employer
Greenfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.
Job Requirements DUTIES: 1.Provide direct administrative assistance to the principal as well as site staff as required 2.Greet and direct all visitors in a friendly and professional manner 3.Operate a variety of general office equipment 4.Receive, process and distribute incoming mail, deliveries and inter-office correspondence as well as prepare and process outgoing mail and packages as necessary 5.Provide public relations and liaison services between principal, administrators, staff, parents, students, external agencies and the general public by initiating, retrieving and responding to various forms of communication as appropriate 6.Coordinate flow of communications and information to support on-going school operations 7.Create and distribute various materials, both physical and/or electronic, such as letters, forms, notices, lists, schedules, calendars, flyers, memos, etc. as necessary 8.Prepare, verify and submit payroll materials and purchase requisitions 9.Place requests for, and follow up on, technology, maintenance and equipment repairs and services 10.Assist with coordinating office and school events as instructed 11.Places and answers telephone calls to provide information, record messages, and screen calls 12.Composes and transcribes correspondence, bulletins, memorandums, reports, recommendations, and other materials 13.Responsible for the school filing system 14.Orders and maintains school supplies 15.Records financial transactions and balances school fund accounts 16.Keeps attendance records of students as well as administrative and support staff 17.Logs student and staff information and assists with data management and emergency management systems (PowerSchool, School Messenger, etc) 18.Assists in planning and execution of school emergency operations procedures (evacuation, lock downs, accountability of staff, etc) 19.Helps teachers and administration coordinate volunteers in the school 20.Coordinates family telephone calls for events, delays, early releases, and cancellations 21.Coordinates student incoming and outgoing transportation including field trips 22.Handles student registration through coordination with the Registrar's Office 23.Coordinates substitute coverage for absences of staff; provides instructions and distributes materials to the substitute and completes all follow- up work associated with absences 24.Performs administrative tasks to ensure the staff can work efficiently; perform copying, filing and general administrative support and attempts to correct malfunctioning equipment and/or alerts repair personnel to the problem 25.Maintains calendars of class/ school events 26.Updates informational bulletin boards daily/ weekly 27.Works with other ADMINISTRATIVE ASSISTANTs, secretaries, and central office administration to insure good office procedures 28.Maintains confidentiality in all matters related to student information, personnel and other matters of a confidential nature 29.Performs such other appropriate tasks as may be assigned The position is a ten month school position which has scheduled hours during weeks school is in session. The position begins two weeks prior to the start of school, ends one week after the end of school, and includes one floating week during the summer (schedule determined by the School Principal). PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, stoop, squat, kneel, crouch, or crawl; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to sit and occasionally required to walk. The employee must regularly lift and/ or move up to 10 pounds and occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focusAt least 3 years of relevant experience preferred Associate degree preferred Citizenship, residency or work VISA in United States required
Application Questions There are no application questions required for this job posting.
Contact Information Michelle Fenimore, Principal
195 Federal Street
Greenfield, Massachusetts 01301
Phone: 413-772-1360
Email: micfen1@gpsk12.org
Job Description QUALIFICATIONS:
1.Associate's Degree in Office Administration or equivalent, high School diploma/ GED considered
2.One to three years of prior experience as a secretary, receptionist, or ADMINISTRATIVE ASSISTANT
3.Financial management experience; collecting money, recording and accounting of funds
4.Excellent communication skills as front line representative of the school; answering the door, welcoming visitors, answering the telephone, relaying
information to staff and families
5.Excellent organization skills, time management skills, and the ability to set priorities
6.High level of skill in daily use of various office equipment and computer applications, such as Microsoft Office, data-base management, and
communications programs and equipment
7.High professional standard with proven record for working well with other staff and families, commitment to maintaining confidentiality, ability to
work independently, and excellent attendance
SALARY: Per the Administrative Assistant's Association Agreement Salary Schedule
Position Type: Full-time
Positions Available: 1
Equal Opportunity Employer
Greenfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.
Job Requirements DUTIES: 1.Provide direct administrative assistance to the principal as well as site staff as required 2.Greet and direct all visitors in a friendly and professional manner 3.Operate a variety of general office equipment 4.Receive, process and distribute incoming mail, deliveries and inter-office correspondence as well as prepare and process outgoing mail and packages as necessary 5.Provide public relations and liaison services between principal, administrators, staff, parents, students, external agencies and the general public by initiating, retrieving and responding to various forms of communication as appropriate 6.Coordinate flow of communications and information to support on-going school operations 7.Create and distribute various materials, both physical and/or electronic, such as letters, forms, notices, lists, schedules, calendars, flyers, memos, etc. as necessary 8.Prepare, verify and submit payroll materials and purchase requisitions 9.Place requests for, and follow up on, technology, maintenance and equipment repairs and services 10.Assist with coordinating office and school events as instructed 11.Places and answers telephone calls to provide information, record messages, and screen calls 12.Composes and transcribes correspondence, bulletins, memorandums, reports, recommendations, and other materials 13.Responsible for the school filing system 14.Orders and maintains school supplies 15.Records financial transactions and balances school fund accounts 16.Keeps attendance records of students as well as administrative and support staff 17.Logs student and staff information and assists with data management and emergency management systems (PowerSchool, School Messenger, etc) 18.Assists in planning and execution of school emergency operations procedures (evacuation, lock downs, accountability of staff, etc) 19.Helps teachers and administration coordinate volunteers in the school 20.Coordinates family telephone calls for events, delays, early releases, and cancellations 21.Coordinates student incoming and outgoing transportation including field trips 22.Handles student registration through coordination with the Registrar's Office 23.Coordinates substitute coverage for absences of staff; provides instructions and distributes materials to the substitute and completes all follow- up work associated with absences 24.Performs administrative tasks to ensure the staff can work efficiently; perform copying, filing and general administrative support and attempts to correct malfunctioning equipment and/or alerts repair personnel to the problem 25.Maintains calendars of class/ school events 26.Updates informational bulletin boards daily/ weekly 27.Works with other ADMINISTRATIVE ASSISTANTs, secretaries, and central office administration to insure good office procedures 28.Maintains confidentiality in all matters related to student information, personnel and other matters of a confidential nature 29.Performs such other appropriate tasks as may be assigned The position is a ten month school position which has scheduled hours during weeks school is in session. The position begins two weeks prior to the start of school, ends one week after the end of school, and includes one floating week during the summer (schedule determined by the School Principal). PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, stoop, squat, kneel, crouch, or crawl; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to sit and occasionally required to walk. The employee must regularly lift and/ or move up to 10 pounds and occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus
Application Questions There are no application questions required for this job posting.
Contact Information Michelle Fenimore, Principal
195 Federal Street
Greenfield, Massachusetts 01301
Phone: 413-772-1360
Email: micfen1@gpsk12.org
