School Operations Specialist / Front Desk

Health Sciences High and Middle College (HSHMC) is a charter high-school located in City Heights San Diego.

We are looking for someone who is outgoing, energetic, and friendly to create a welcoming environment at our busy Front Desk.

The hours are Monday - Friday from 7:30a - 3:30p. The position is year round.

Knowledge, Skills, Ability: To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions. School Operations Specialists must

have the ability to:

• establish and maintain cooperative and effective working relationships with students,

families, administrators, general educators, community members, and support staff.

• communicate effectively orally and in writing. (Bilingual in English and Spanish preferred)

• report to work on a regular and punctual basis.

• perform all other related work delegated or required to accomplish the objectives of the

school culture and focus.

• implement modern office practices, procedures, and equipment.

• demonstrate interpersonal skills that support the welcoming approach embodied by

HSHMC.

Job Duties and Responsibilities:

• Update all necessary records accurately and completely as required by laws, school

policies and regulations.

• Perform Receptionist duties throughout the school day: acting as first point of

reference

• Offer helpful, friendly, approachable, and professional service and take appropriate

action resolve minor matters and refer more serious matters to the appropriate

personnel

• Ensure communication is timely and accurate.

• Practice appropriate money management procedures.

• Maintain high standards when managing confidential information, complying with the

school’s data protection procedures and legal requirements at all times.

• Perform a variety of clerical activities, including preparing routine correspondence,

sorting and filing of records, documents, mail and other material.

• Assist with attendance, absence and tardy tracking; enter information into the student

information system; generate lists, rosters and reports as needed.

• Enroll, add, transfer, or drop students according to established procedures; create

student cumulative folders; verify residency and immunization information.

• Assist in health needs; provide basic first aid to ill or injured students, and make

appropriate notifications to parents or guardians.

• Answer phones, greet and direct visitors, take and relay messages; provide routine

information to students, parents or guardians.

• Operate a variety of office equipment.

• Inventory, order, and distribute office and classroom supplies as needed.

• Assist parents or guardians with free & reduced lunch applications.

Other functions of the job include, but are not limited to the following:

• Provide supervision of students during lunch and passing periods.

• Oversee and manage the lunch service to ensure appropriate data entry and health

safety is maintained.

• Demonstrate preparation and skill in working with students from diverse cultural,

economic and ability backgrounds

• Encourage parent and community involvement, obtain information for parents when

requested, promptly return phone calls and answer emails.

• Participate in appropriate professional learning activities.

• Participate in extracurricular activities such as social activities, sporting activities,

clubs and student organizations as directed.

• Other duties as assigned.

Working Conditions (Physical Requirements and Environment):

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices

and other office equipment, reach with hands and arms, and must occasionally lift and/or move

items.

Candidates applying for this position give permission to HSHMC to contact provided references and anyone else familiar with the candidate's job performance at any of the organizations listed on the resume and/or work history.

Job Type: Full-time

Pay: $46,000.00 - $53,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Have you ever been convicted of a felony or misdemeanor, or do you currently have a felony or misdemeanor charge pending? Convictions include a plea of guilty, nolo contendere (no contest) and/or a finding of guilty by a judge or a jury, or a conviction that has been judicially dismissed or ordered sealed, including 'expungement' granted pursuant to Penal Code section 1203.4. (Note: Exclude convictions related to the use of marijuana that are over two years old)

Work Location: In person