Scheduling, Travel & Logistics Coordinator

Scheduling, Travel & Logistics Coordinator

The nation’s largest privately held provider of E-Learning, Virtual Education, and Instructor-Led Classes for Environmental, Health and Safety (EH&S) training is looking for a Scheduling, Travel & Logistics Coordinator with strong multi-tasking, organizational and administrative skills to join our growing team in Denver. This is a key role reporting directly to our Director of Operations. If you are the can-do, self-starting candidate we’re looking for, this position may provide a fast track to Manager.

Looking for a stable company that also offers big growth potential? Compliance Solutions has nearly three decades of growth under its belt and is actively scaling toward an even more exciting future. Founded in 1995, our company is proud to offer over 50 on-site training locations nationwide and an online learning platform with more than 350 in-depth and accredited courses, making Compliance Solutions the nation’s most trusted name in training. If you take pride in your work and are serious about taking the next step in your career, we want to hear from you!

Job Description:

This outstanding opportunity is perfect for someone who loves getting things done, moving fast, and managing details across a variety of areas. This position will directly support the Director of Operations across a variety of scheduling and logistics functions pertaining to the training and classroom operations of the company (which extend across 50+ locations nationwide). This role will have primary accountability for instructor scheduling, inventory management, materials shipping, data entry/tracking/reporting, and travel/venue booking for more than 40 nationwide classes & instructors. This role will provide assistance as needed for other logistics and administrative functions such as purchasing, filing, organization, shipping/receiving, process documentation and more. This position requires outstanding organizational skills, computer skills, multi-tasking skills, and attention to detail. Naturally, this position requires an individual who enjoys wearing many hats and has the mindset that no task is too big and no task is too small.

Duties Include:

· Coordinating and executing a broad range of logistics functions, including shipping, travel, inventory, warehousing, and materials.

· Scheduling resources and team members, including booking instructors for nationwide classes

· Researching & booking instructor travel including flights, hotels, rental cars, etc

· Booking classroom venues for seminar classes around the country

· Materials inventory and stockroom management/organization

· Shipping materials and resources to class locations and instructors in advance of classes

· Collaborate with internal teams and external partners to ensure smooth operations and timely delivery of goods

· Purchasing/ordering materials and supplies for training & classroom needs

· Printing, tracking and shipping class certificates and class documentation

· Receiving, processing and filing/e-filing final class paperwork and invoices

· Entering logistics and inventory data into NetSuite ERP system

· Communicating with contract & full-time instructors regarding schedules, resources, and travel

· Supporting the Director of Training Operations in various logistics efforts and administrative activities

· Following current processes and evaluating for improvement

Required Skills:

· Can-do attitude! Adherence to Company Core Values.

· High standard of accuracy and attention to detail.

· Professional multitasker, strong organizer, and creative problem-solver

· High-degree of comfort using computers and learning software of various kinds

· Good verbal and written communication skills.

· Firm understanding of deadlines and ability to work under pressure.

· Adaptability and positivity in a fast-paced work environment.

· Integrity in the management of confidential materials and communications.

· Motivated, passionate, driven, go-getter.

· Physical requirements:

o Must be able to sit for extended periods of time, lift packages of various weights and sizes, see near and far, and work with a computer monitor on a daily basis

o Required to bend, sit, stand and lift to perform job effectively

· Microsoft Office literacy (Word, Excel, Outlook, Teams)

Desired Skills:

· Prior experience in Logistics, Scheduling, Coordination or the equivalent

· Eagerness for continued growth and confidence to propose innovative ideas

· Experience with NetSuite (and/or other ERP systems) is a plus

· Associates or Bachelor degree a plus

Minimum Qualifications:

· High School diploma or GED

· US Citizenship

· Ability to pass and maintain a clear background check and drug screening

Key Performance Metrics Include:

· Accomplishment of Annual Goals, Quarterly Objectives & Tasking

· On-Time Scheduling %

· Other key metrics as assigned by management

OUR CORE VALUES:

Tenacious Excellence

Excellence is a starting point. We give our best and strive to exceed expectations from the biggest projects to the smallest tasks. We never settle.

Dedication to Mission

We are driven by a mission bigger than ourselves. We care deeply about our customers’ wellbeing, and we work tirelessly to ensure they come home safely. What we do matters, and we rise above our challenges to achieve it.

Can-Do Service

We seek to impact our customers, teammates, vendors, and partners in a positive way with every interaction. We bring solutions with an attitude of service that starts with “Yes”.

Walk Your Talk

We aren’t pretenders or posers. We do what we say. We’re reliable and accountable, following through on every promise with integrity.

No Ego’s Allowed

We are confident, never arrogant. We’re team players who build each other up, collaborating with humility and open-mindedness to discover the best solution, not to “get my way”.

Always the Student

Never the master. We are relentless learners who are always adapting, evolving, and improving. We admit what we don’t know, and we thrive on constructive criticism because it helps us grow.

Job Type: Full-time

Pay: $22.00 - $24.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Denver, CO 80207 (Required)

Ability to Relocate:

• Denver, CO 80207: Relocate before starting work (Required)

Work Location: In person