Scheduling Coordinator

Location

Cushing, OK

Scheduling Coordinator

Summary/Objective

The Scheduling Coordinator facilitates the logistics of all training personnel and ensures Operator Qualification submissions occur timely and accurately. This role also assists with equipment rental and supports other office and field roles as required.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Plans and communicates travel arrangements for training staff during off-site training sessions

· Ensures travel arrangement expenses are completed

· Tracks training credentials for clients and ensures they are entered in third-party platforms accurately and timely

· Educates and troubleshoots Operator Qualification issues for clients and staff

· Performs bump tests, calibration, and other routine maintenance and repairs on benzene, four-gas, and other personal monitors

· Proactively seeks to improve customer services and actively seeks new areas of growth for the business

· Cleans and replenishes supplies in common areas including training classrooms and break areas

· Professionally interacts with other employees, customers, and suppliers

· Works effectively as a team contributor on all assignments

· Maintains the ability to work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

· Perform additional duties as requested by Management.

Competencies

· Project Management

· Good written and verbal communication skills

· English reading comprehension including written communication in work-related documents

· Problem Solving/Analysis

· Time Management

· Ethical Conduct

· Collaboration Skills

· Flexibility

· Organization

· Attention to Detail

· Ability to use a computer and basic software including MS Word, Excel, Outlook, and Powerpoint

· Ability to learn and understand Operator Qualification requirements

· Ability to use and navigate internet browsers

· Ability to learn and maintain scheduling data

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment including copy machines, video projectors, and printers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without an accommodation.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; sit; stoop; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. This employee is expected to work 8 hours per day. Overtime may occasionally be required.

Travel

This position requires minimal travel, up to 10%.

Required Education and Experience

· HS Diploma

· Moderate level of computer skills (Microsoft Office Suite, QuickBooks, Adobe Acrobat/PDFs – ability to edit and create, scanning)

· Ability to learn new skills within a time limit set by management

· Familiarity with Veriforce training requirements

Preferred Education and Experience

Two years’ experience in personal monitor repair

​Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Overtime

Work Location: In person