Scheduler/Administrative Assistant

About us

Here at Tilly Therapy, our goal is to provide exceptional care for children with disabilities. We place providers in schools across California, supporting classrooms and children alike with behavioral and educational goals and development.

Scheduler and Administrator - HYBRID ROLE

Our team is seeking a Scheduler/Administrator to manage the schedules and admin tasks related to all 200+ providers that we employ across the state. We need a highly organized and efficient individual that’s comfortable in dynamic and fast-paced environments.

Responsibilities:

• Schedule appointments and manage calendars for the entire clinical department of our ABA services company: including BCBAs, Behavior Technicians, and Paraprofessionals
• Coordinate with clinical staff, operations teams, and other departments to ensure efficient scheduling of our providers
• Communicate with providers regarding shift details, client changes and assignments - and make changes efficiently while keeping a positive provider experience
• Maintain accurate records of scheduled changes, providers and client information
• Manage administrative and office-related tasks, including invoices, authorizations, technology management, and more

Experience Needed:

• Previous experience in scheduling or administrative role
• Familiarity with electronic, clinical scheduling software
• Strong organizational skills and the ability to multitask and prioritize effectively
• Excellent communication skills, both written and verbal
• Attention to detail and accuracy in maintaining records and schedules

Requirements:

• Must be able to travel to/from and work in-person at least 3 days a week at our office near Westwood in Los Angeles
• Must be available 9-5 PST Monday - Friday

We offer competitive compensation and benefits packages, including health insurance, 401K, and paid time off.

To apply for this position, please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application!

Job Type: Full-time

Pay: $30.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Medical scheduling: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Los Angeles, CA 90025 (Required)

Ability to Relocate:

• Los Angeles, CA 90025: Relocate before starting work (Required)

Work Location: Hybrid remote in Los Angeles, CA 90025