Sales Support & Logistics Coordinator

Job Summary
The Ethanol Department in Houston plays a key role in Mitsubishi Corporation’s Global Ethanol marketing team in order to maintain/grow market share.
Ethanol trading for our US and Latin America ethanol business is important for continued growth and success. Ethanol is a liquid chemical, derived from agriculture feedstocks corn or sugar cane and can be broken down into two main categories:
1. Fuel - which is blended with gasoline for decarbonization purposes;
2. Industrial- which is used in chemical applications as well as direct human consumption.
Due to the various product specifications and government oversight (taxation, etc.), attention to detail, quality control, and understanding the differences in the products are essential.
Mitsubishi has a global ethanol team, which makes information sharing and cooperation in our Houston office and with others, very important. Logistics, especially marine, is a key part of the business as we move our product within the US (barges) and from country to country by bulk chemical ships. Much of the business is done in Latin America thus speaking Spanish is quite helpful.
The Sales Support & Logistics Coordinator job for our trading is important to satisfy customer/supplier needs as well as maintain internal compliance. It is expected for the job to initiate the coordination of bulk (500,000 – 5,000,000 gallons +) shipments with customers and vendors, in a professional manner. Expertise in complete sets of shipping documentation especially import/exports (marine Bill of Lading, certificates of origin, commercial invoice, certificate of quality/quantity, specialty documentation, and others) is essential. Maintaining records of all costs for each shipment and in-putting in our SAP system is required. A proactive approach for preventing serious problems such as costly barge/vessel demurrage as well as taking actions for troubleshooting is very important. Understanding and working with our various corporate support services is key to smooth operations.
Compliance management for the logistics, such as data collection and filing of required information by and disseminating to various corporate departments is an essential responsibility. Un-denatured ethanol is a highly regulated product due to the tax revenue collected by the US government so proper documentation is necessary for each transaction.
Key Accountabilities
100%
Supporting the necessary documentation/inputs for facilitating trades and management of time-charter vessels. This includes the below main activities but is not exhaustive:

• Coordinate operations and document instructions with customers, suppliers, surveyors, freight forwarders, ship brokers, and ship brokers.
• Coordinate, prepare, and review necessary documentation for import/export.
• Communicate vessel schedules with supplier/customer.
• Conduct SAP inputs for purchase/sales orders, payments, billing, and inventory adjustments/management.
• Track transactions: open balances/costs/expenses/demurrage (vessel and barge).
• Validate letter of credit and prepare the required documents.
• SLI and document preparation for AES filing.
• Inform business managers on import/export restrictions, tariff systems, delays, inventory, and other supply chain matters.
• Customer/supplier/vendor registration into accounting system
• Coordinate with Mitsubishi offices in New York, Tokyo, Sao Paulo, Bogota, and other places.
• Internal reporting to accounting and compliance departments
• Other general administrative duties

100% TOTAL**
Job Qualifications
Years of Experience

• 3+ years of work experience
• Experience with Bulk Marine Shipment (barges/vessels)
• Marine (vessel/barge) documentation.
• Import/export operations.
• Liquid Bulk Shipments. [Preferred]

Education College Degree
Languages English Spanish speaking [Preferred]
Other Relevant Experience

• Computer skills including Excel and other Microsoft applications.
• Knowledge of SAP input.
• Accuracy and efficiency.
• Organizational skills.
• Reporting skills to share information with the team.
• Ability to be proactive/flexible.
• Communication skills to give good customer service.

Other Information
Level of Decision-Making Gaining or having attained full proficiency in a specific area of discipline. Works under moderate supervision.
Manages People with Full Authority No
Reports To Department Manager, Ethanol
DISCLAIMER: The duties listed are general in nature and represent a portion of the duties/responsibilities performed. These are not meant to be exclusive to the job. The organization retains the right to add or modify duties at any time.