Safety & Wellness Manager

The Secretary of State's (SOS) office leads a committed staff of almost 600 employees and is recruiting to fill a permanent, full-time Staff Services Manager I (SSM I) in the Safety and Wellness Section (SWS) of the Human Resources Bureau. Under general direction of the Assistant Personnel Officer (SSM II), the SSM I acts as the Equal Employment Opportunity (EEO) Officer and Health and Safety (H&S) Officer in a high profile section and is responsible for providing leadership to achieve the effective supervision and administration of services, policies and practices. The SSM I monitors, organizes, and assists with daily administrative functions; supports the agency's human resources programs as they apply to employee relations and is instrumental in strategic goals to drive the design and implementation of practices to ensure work structure and operational insight aligns with control agency laws, rules, and regulations. This position will offer a level of hybrid schedule but will require the incumbent to report to the office.
The SSM I is responsible for supervising, planning, and directing the analytical and technical activities of staff performing a variety of complex administrative functions and services for personnel programs within the SWS, including EEO; Health and Safety; Wellness; Injury and Illness Prevention Program; Reasonable Accommodation and Workers' Compensation activities. The incumbent serves as the SOS key advisor on issues pertaining to EEO to ensure a proactive approach to the maintenance of a discrimination-free work environment; functions as liaison between the Secretary and internal or external advocacy organizations concerned with EEO issues; advises on discrimination related employee complaints/grievances and other EEO and reasonable accommodation matters in compliance. The incumbent also acts as the H&S Officer, oversees the departmental Evacuation/Emergency Plan and guides the Emergency Evacuation Team Coordinator who leads and partners with the Emergency Evacuation Team volunteers to meet program objectives. Reviews Ergonomic assessment recommendations and approves adjustments to be made and equipment to be purchased for the employee's workstation. Manages the Wellness Program to promote departmental wellness by educating Agency staff using state resources such as the Employee Assistance Program, Healthier U, and LifeCare and coordinates year-round events, workshops, and presentations including but not limited to the annual Health and Wellness Fair. Manages the Worker's Compensation (WC) Program for the SOS which includes keeping the Personnel Officer and Assistant Personnel Officer apprised of new and continuing cases and the effects those cases have on the SOS' overall W/C policy rates.
Desirable Qualfiications: Please note the Desirable Qualifications Section below.
Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size, and formatting. Responses do not need to include the question but must be numbered in the same order. Applications submitted without the Supplemental Questionnaire will not be considered.

Please share how your knowledge, skills, abilities, and training and/or education have prepared you to effectively perform the role of Staff Services Manager I in the Safety and Wellness Section of Human Resources Bureau.

As the new EEO Officer, you will be responsible for staff who carry out investigations into complaints of potential violations of Secretary of State policies. What are three (3) key skills that would be important to demonstrate as an investigator? Include a brief description of why in your answer.

What, in your opinion, are the key competencies in guiding and maintaining successful business relationships? Give examples of how you made these work for you.

You will find additional information about the job in the Duty Statement .
Working Conditions
Based on operational need, this position is not eligible for telework. The work is performed in an indoor office setting.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-423183
Position #(s):
785-233-4800-001
Working Title:
Safety & Wellness Manager
Classification:
STAFF SERVICES MANAGER I $6,760.00 - $8,398.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.
Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.
For more information about the SOS, please visit sos.ca.gov .
Special Requirements Education: When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide a transcript prior to hire.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/4/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Secretary of State
Attn: Jordan Mariner
1500 11th St - 4th Floor - Suite 475
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Secretary of State
Jordan Mariner
1500 11th St - 4th Floor - Suite 475
Sacramento , CA 95814
Please drop off application packages in the 1st Floor Lobby Rotunda.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - Supplemental Questionnaire: Please follow the directions to respond to the Supplemental Questionnaire as directed above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of leadership techniques to delegate, schedule, supervise, train, and evaluate the work of assigned staff and build credibility through the implementation of clear expectations and values.
• Working knowledge and experience with federal and state civil rights and occupational safety and health policies and procedures, and all applicable laws, rules, and regulations as set forth by the various control agencies and memorandum of understanding.
• Working knowledge and experience with project planning and implementation, investigations, interviews, problem-solving, critical and creative thinking, and exceptional communication, both verbal and written.
• Be service oriented with the ability to remain flexible and adapt to rapid changes in priorities and work assignments while maintaining a high degree of accuracy.
• Ability to develop and present recommendations to Senior Management and Executive Office, and facilitate discussions related to the area of organizational performance.
• Considerable knowledge of principles and processes to implement effective administrative programs and provide excellent customer service. This includes setting and meeting quality standards for services and evaluation.
• Exercises good judgment with an ability to assess the best methods of research to establish reasonable expectations and resolve complex matters.
• Service minded with the ability to develop and maintain cooperative and professional relationships with employees, management, business partners and outside entities.
• Ability to actively listen, understand and effectively communicate ideas and proposals verbally and in writing, including the preparation of detailed investigatory reports and statistical information.
• Exhibits strong decision-making skills that display effectiveness and reflect agency standards when resolving human resources issues with tact and diplomacy and in a confidential manner.
• Establishes priorities for the completion of work in accordance with sound time-management methodology while reviewing and resolving complex governmental and managerial issues.
• Working knowledge of Microsoft Office products - in particular a strong proficiency in Word and Excel.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Jordan Mariner
(916) 653-6974
jmariner@sos.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Ashley Boyer
(916) 653-6974
aboyer@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.