Rental Assistant

Peterson Power Systems has a need for a Rental Assistant at our Benicia, CA location. This position performs clerical and administrative functions for the rental department of Peterson Power Systems, Inc.

ESSENTIAL JOB FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Establish and maintain conventional, electronic, and confidential department files
• Utilize computer inventory database including DBS
• Coordinate information needed to establish exact rental timeframes. Work with sales representatives to determine rental charges for each machine; provide quotes, complete rental invoice in a timely manner
• Responsible for billing to internal service department
• Assist with completing product orders (PO’s)
• Assist with equipment logistics associated with hauling, fueling to/from customer location.
• Assist with obtaining certificates of insurance from customers renting equipment. Assist with following up with customer to ensure all rental documents are signed prior to rental machine delivery.
• Assist with processing /coding invoices and verifies customer is billed appropriate charges
• Assist with preparing rental invoicing to customers.
• Work with service department scheduling technicians.
• Review and upload time cards for technicians.
• Travel up to 25% of the time to other Peterson locations to assist with clerical and administrative functions related to rental of equipment
• Maintain punctual, regular, and predictable attendance

Other Job Duties:

• Assist as needed with record keeping for California Air Resources Board (CARB) and Department of Motor Vehicle (DMV), such as licensing applications, renewals, and transferring of titles. May assist with preparing title and DMV transfers on all sold equipment to customers.
• Liaison between BAAQMD (Bay Area Air Quality Management District) and Peterson.

QUALIFICATIONS

• High school diploma or GED.
• Minimum of 3 years of directly related experience and/or training, preferably in a heavy industrial environment; or an equivalent combination of education and work experience.
• Valid drivers’ license and a satisfactory driving record.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Invoicing: 1 year (Required)
• Office administration: 1 year (Required)
• Billing: 1 year (Required)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Benicia, CA 94510: Relocate before starting work (Required)

Work Location: In person