Remote Executive Assistant

What is Aspirion?

Aspirion is an industry-leading provider of complex claims management services. We specialize in Complex Denials, Motor Vehicle Accidents, Worker’s Compensation, Veterans Administration and Tricare, Out-of-State Medicaid, Eligibility and Enrollment Services, and Aged AR recovery. Our employees work in an environment that is both challenging and rewarding. We ask a lot out of our team members and in return we offer flexibility, autonomy, and opportunities for advancement. We appreciate in-person interaction but support remote work for our employees. As we are committed to growth within the revenue cycle industry, we offer the same growth to our employees.

What do we need?

The Executive Assistant to the Chief Executive Officer (CEO) and Chief Client Officer (CCO) will be responsible for administrative support to the CEO, CCO and the Sales, Client Success and Marketing Teams. This position requires someone with a basic business background who is able to work independently, is driven, and able to quickly respond to shifting priorities in a fast paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail.

Requirements

What will you provide?

• Provides high-level administrative support and assistance to the CEO, CCO and the Sales, Client Success, and Marketing teams. Proactively identifies needs and provides tactical support for these individuals as needed.
• Acts as a liaison with other departments and outside groups, setting meetings, coordinating multiple individuals and events, etc.
• Supports the CEO and the One Aspirion Task Force by updating documents, coordinating meetings and events, etc.
• Handles confidential and non-routine information and explains policies when necessary.
• Organizes and arranges meeting logistics at various locations for the CEO, CCO and Sales, Client Success and Marketing teams, both onsite and virtual. Works in conjunction with administrative staff of the Board. Arranges travel and accommodations for these individuals.
• May coordinate and draft presentations or other materials.
• Performs clerical and administrative tasks for the CEO, CCO and Sales, Client Success and Marketing Teams, including drafting and sending communications, processing, submitting expense reports, etc.
• Responsible for working with our marketing partner to send out marketing collateral or branded merchandise to prospects and clients.
• Responsible for coordinating and distributing meeting agendas.
• Assists with planning and coordinating company-wide events and employee activities, including working with budget guidelines.
• Receives incoming communication or memos on behalf of the CEO, CCO and Sales, Client Success and Marketing teams; reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Works proactively with the CEO, CCO, and Sales, Client Success, and Marketing teams and others at all levels of the organization.

Professional Qualifications

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Demonstrated ability to use discretion when dealing with confidential information
• Ability o function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Able to type minimum of 50 words per minute
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Education and Experience Qualifications

• High School Diploma required; Bachelors degree in Business Administration or related field preferred.
• Minimum five years of related experience required, preferably supporting a team of executives in a multi-state, remote environment.

Benefits

At Aspirion we invest in our employees by offering unlimited opportunities for advancement, a full benefits package, including health, dental, vision and life insurance upon hire. Matching 401k (4%), competitive salaries, and incentive programs also included.

AAP/EEO Statement

Equal Opportunity Employer/Drug-Free Workplace: Aspirion is an Equal Employment Opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, pregnancy, religion, national origin, ancestry, medical condition, marital status, gender identity citizenship status, veteran status, disability, or veteran status. Aspirion has a Drug-Free Workplace Policy in effect that is strictly adhered to.