Address
SalaryThe School of Public Health at West Virginia University is currently accepting applications for a (Remote) Budget Analyst Senior.
About the Opportunity
As a (Remote) Budget Analyst Senior, you will support the daily operations and functions for the units supported by the Shared Business Office in the Health Sciences Center. This position does not have supervisory responsibilities.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year
- 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, non-classified staff position)
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
- Wellness programs
What you’ll do:
- Provide administrative management and relevant financial reporting for all units included under this Shared Expert Business Office (EBO). (Shared business office currently consists of School of Public Health (SPH), Health Affairs Institute (HAI) and School of Pharmacy (SOP). Hereafter referred to as “units”).
- Coordinate the overall financial planning of units including the justification of multiple budgets and monitoring all expenditures by account to ensure that financial constraints are met, and budgetary concerns addressed.
- Monitor expenditures to ensure availability of funds and advise management on status and effective use of resources.
- Prepare all payroll, faculty, and staff related information needed for annual reporting to third parties and accrediting bodies. Information should be reviewed and approved with the supervisor or business office leadership prior to submission.
- Provide support to faculty and staff of all units with project management and financial reporting support.
- Calculate, prepare, and submit cost transfers and labor distribution adjustments, for the units as needed or directed by EBO leadership, to the WVU Shared Services financial group for processing.
- Work with the Student Affairs office to obtain information regarding student scholarships. Process departmental scholarship submissions for each semester. Maintain a spreadsheet to keep track of the scholarships and the various funds they are disbursed from.
- Maintain a strong understanding of systems specific to HAI to be able to interpret information, navigate, and provide feedback on issues or improvements.
- Retain an extensive knowledge of all responsibilities and functions performed within all units.
- Review monthly reconciliations and variance reporting, provided by the WVU Shared Service financial group, to maintain an understanding of balances related to payroll and fringe accounts at least on a monthly basis. This includes working with faculty and staff, as needed, to obtain necessary funding information and resolve issues.
- Review reports provided by the WVU Shared Services financial group to determine solutions for amounts remaining on the suspense account. This may include working with faculty and/or staff to obtain necessary information to remove all amounts posted to the suspense account. This should include faculty and staff for all units.
- Attend appropriate trainings and/or meetings with or at the direction of the EBO leadership as required. Must maintain clear and concise communication on a regular and sustained basis regarding policies and procedures, goals and objectives of units. Due to the nature of this position, evening or weekend hours may be needed during busier times of the year.
- Schedule and organize meetings/trainings as required.
- Assist in the creation of presentations, reports, and program summaries to ensure better communication and school and unit wide understanding of processes.
- Oversee daily operations and determine priorities.
- Interact with faculty and staff to help achieve program goals and objectives.
- Complete or assist with special projects as assigned or requested by the university or leadership within the units.
- Bachelor's degree in business, accounting, finance or related field, or an equivalent combination of education and experience.
- A minimum of three (3) years of experience involving:
- Experience working in Oracle financial system.
- Business systems experience.
- General finance or accounting experience.
- Demonstrated ability to exercise strong judgement and analyze moderately complex accounting problems and determine solutions.
- Demonstrated ability to work independently or with little supervision whether working remotely or in person.
- Demonstrated ability to communicated clearly both orally and in writing.
- Demonstrated ability to establish and maintain effective relationships and deal tactfully with departmental faculty, staff, students, organizational units and external agencies.
- Demonstrated ability to plan, organize and prioritize work to be accomplished.
- Demonstrated accounting skills.
- Proficiency in use of software including Microsoft Excel and Microsoft Office.
- Skill in the accurate preparation and review of payroll.
- Experience in the University and state accounting system is preferred.
- Knowledge of WVU policies, procedures and procedures pertaining to purchasing and budgetary matters.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
