RECORDS TECHNICIAN

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Assist Right of Way Records and Funds Unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS). Assists with the preparation and record maintenance of various Right of Way, Contracts, and Deposit Invoice Transmittals as required. Reviews and retrieves critical information from Official records files for internal stakeholders, purging records files, preparing records for scanning, and storage into digital/electronic media. Assists in records retention processes including maintaining document status, retention schedule, and destruction requests pursuant to applicable procedures. Assists unit in processing and evaluating information against a set of standards in order to use the Right of Way Management System (RWMS) for various right of way processes, reporting, and document assembly.

Extracts critical data from documents and files for appropriate entry into the Right of Way Management System (RWMS). Runs exceptions reports for data entered to ensure complete entry.

Maintain and set up official records files which contain the hard copy of information pertaining to the Right of Way Process. Provides research and technical assistance on various records as needed including responses to Ch. 119, F.S., public records requests. Performs filing duties necessary to keep files updated and current. Maintains a log of official records check-out and return by authorized users.

Composes, proofreads, corrects, and assembles routine correspondence and outgoing Records Management mail. Cross references information among related files.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the principles and techniques of Records Management.
• Knowledge of Right of Way Records and Funds Management policies and procedures.
• Knowledge of the methods of data collection and analysis.
• Skilled at operating a personal computer and in the use of Microsoft WORD and EXCEL.
• Ability to track specific activities by utilizing database and/or spreadsheet applications.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to follow instructions.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.
• Ability to plan, organize, coordinate work assignments and meet deadlines.
• Ability to review data for accuracy and completeness.
• Ability to prepare reports and correspondence.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.

OTHER JOB RELATED REQUIREMENTS:

This position has vendor invoice/warrant processing responsibility (215,422 F.S.).

This position will be required to respond before, during, and following emergency situations.

MINIMUM QUALIFICATIONS: High School Diploma or certificate of High School Equivalency.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.