Receptionist/Administrative Assistant Ii Prosecuting Attorney’s Office

GENERAL RESPONSIBILITIES

Responsible for providing varied and complex legal secretarial support in the Prosecuting Attorney’s Office. Direction may be provided by the Prosecuting Attorney, any level Assistant Prosecuting Attorney (APA), and/or the Office Manager.

ESSENTIAL FUNCTIONS/ TASKS

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

1. Answers door, greets visitors, and answers phones.

2. Reviews and distributes incoming faxes, mail, and deliveries.

3. Proofreads documents for legal conformity, grammar, punctuation and spelling.

4. Files legal documents as required.

5. Enters a variety of complex, confidential information into computer and generates relevant documents, records and reports.

6. Assembles/files new cases. Ensures the accuracy and completeness of files.

7. Maintains calendars, including scheduling appointments, coordinating meetings and resources.

8. Communicates with police agencies.

9. Assists in the preparation of pleadings to be filed in court

10. Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

1. Strong interpersonal, organizational, and multi-tasking skills.

2. Thorough knowledge of the Prosecuting Attorney’s Office functions, organization and policies.

3. Knowledge of the policies and functions of state and federal courts.

4. Thorough knowledge of legal terminology, forms and spellings.

5. Thorough knowledge of legal office practices, procedures, legal drafting, research and secretarial techniques.

6. Ability to organize data, gather information, prepare reports and maintains records.

7. Ability to maintain working relationships with associates and the legal/judicial community.

8. Extensive experience in Microsoft Office products.

9. Strong organizational and multi-tasking skills.

EDUCATION AND EXPERIENCE

1. Any combination of education and experience equivalent to a high school diploma.

2. Any combination of education and experience equivalent to graduation from an accredited community college with major course work in paralegal studies.

3. Proficiency in Microsoft Office software especially Excel and Word.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling. Ability to lift construction drawings that may range from 5 to 10 lbs.

Job Type: Full-time

Pay: $36,615.00 - $57,852.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Morning shift

Work Location: In person