Receptionist/Accounts Payable Clerk

Position Description:Receptionist/Accounts Payable Clerk

Part-time 24 hours per week
-----------------------------------------------------------------------------------------------------------------------------------------

Job Summary:

The Receptionist/Accounts Payable Clerk works under the general supervision of the Office Manager to answer phones, provide support to administrative staff and pay invoices.

Essential Functions:

• Managing accounts payable using accounting software and other programs
• Handling accounts payable for separate entities and vendors
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
• Processing due invoices for payments
• Comparing purchase orders, prices, terms of payment and other charges
• Processing transactions and performing accounting duties such as account maintenance
• Ability to read, write, and follow oral and written directions at a level necessary to accomplish the job
• Must be able to relate positively and favorably and work cooperatively with staff
• Good problem solving and decision-making skills
• Ability to balance day-to-day management priorities of people, projects and deadlines, and adhere to a budget.
• Must be capable of performing the Essential Job Functions with or without reasonable accommodation
• Must meet all local health regulations. This requirement also includes criminal background investigation, drug testing and reference inquiry

Administrative Support:

• Make updates to the phone system and fax machine.
• Sort mail and deliver packages.
• Make weekly bank deposits.
• Prepare and mail/email correspondence as requested.
• Order office supplies and get postage.
• Prepare and print brochures, letterhead, and multiple forms for various departments.
• Assist in preparation of year end documents and audit reports.

Certifications, Licenses, Registrations and Other Requirements:

• HS Diploma or GED, Associate degree and/or experience in accounting or related field preferred but not required

Physical Demands:

• Ability to stand, walk, and move throughout the community for extended periods.
• Capable of lifting, pushing, and pulling objects weighing up to 25 pounds.
• Ability to physically assist residents with mobility and transfers as needed.
• Manual dexterity and fine motor skills to perform tasks such as writing, typing, and operating office equipment.
• Visual acuity to read documents, computer screens, and resident charts.
• Ability to hear and communicate effectively with residents, staff, and other individuals.
• Stamina to handle the demands of a fast-paced work environment and manage multiple tasks simultaneously.
• Flexibility to bend, stoop, kneel, and reach to perform various job-related functions.

Please note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of Greenwood Connections.