Receptionist

Who We Are:
Riva Ridge Real Estate Services, Inc. is Pittsburgh's premier full service real estate brokerage firm. We offer an unparalleled combination of expertise in Property Management, Home Sales, Construction, and Renovation Services. (E.O.E.)
The receptionist is the welcoming face and engaging first point of contact for Riva Ridge Realty Services, Inc. This pivotal role requires an individual who embodies professionalism and a passion for service, ensuring all guests and staff experience a warm reception and efficient assistance in our Corporate Office in Pittsburgh's South Side. By joining our team, you will play a key role in maintaining an organized and friendly office environment.
What you will do:
• Greet visitors warmly and professionally, providing a positive first impression.
• Manage the reception area to ensure it is clean, organized, and welcoming.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Receive, sort, and distribute daily mail/deliveries to appropriate personnel.
• Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
• Schedule and confirm appointments and maintain event calendars.
• Ensure reception area equipment is in working order and report any issues or malfunctions.
• Provide administrative and clerical support as needed, including filing, photocopying, and faxing.
• Assist with the coordination of front-desk activities, including distributing correspondence and redirecting phone calls.
• Update company information materials, such as directories and welcome packets for new hires.
• Handle reservation of conference rooms and manage meeting room bookings.
• Responsible for set-up/clean-up of company meetings/gatherings
• Keep track of office supplies and place orders when necessary.
• Contribute to team effort by accomplishing related tasks as needed.
Requirements
What we require:
• High school diploma or equivalent
• Prior experience in a receptionist or customer service role
• Proficient in Microsoft Office Suite and other office management software
• Excellent written and verbal communication skills
• Ability to operate standard office equipment (e.g., fax, photocopier, phone system)
• Strong organizational and time-management skills
• Capability to multitask and prioritize tasks effectively.
• Professional and courteous demeanor
• Detail-oriented with a focus on accuracy and efficiency.
• Ability to handle confidential information with discretion.
• Basic understanding of administrative and clerical procedures
• Flexibility to adapt to changing tasks and schedules.
• Strong interpersonal skills for interacting with clients, staff, and visitors.
• Willingness to take on additional tasks as required.
• Basic math skills for handling transactions
• Familiarity with basic bookkeeping tasks
• Availability to work a full-time schedule, with potential overtime as needed.
• Physical ability to perform job duties, including sitting or standing for long periods.