Receptionist

About Us: At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships. Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers. Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences. Check out this video for more information on our great company! Location Description: The David Rubenstein Forum is a University-wide facility for scholarly and academic discourse on campus. The venue supports and promotes inquiry, the open exchange of ideas, and the power of academic, interdisciplinary convening. The Forum is located at the intersection of East 60th Street and Woodlawn Avenue. It serves as a place where scholars gather and exchange ideas through activities that range from talks and workshops to multi-day conferences that span academic disciplines. The facility provides spaces and amenities that are not currently available on campus, including highly collaborative, well-appointed meeting and event rooms commensurate with the types of conferences, special events, workshops, and meetings that University faculty and academic departments host. The building has a sustainable design target of LEED Gold. Overview: The David Rubenstein Forum is a University-wide facility for scholarly and academic discourse on campus. The venue supports and promotes inquiry, the open exchange of ideas, and the power of academic, interdisciplinary convening. The Forum is located at the intersection of East 60th Street and Woodlawn Avenue. It serves as a place where scholars gather and exchange ideas through activities that range from talks and workshops to multi-day conferences that span academic disciplines. The facility provides spaces and amenities that are not currently available on campus, including highly collaborative, well-appointed meeting and event rooms commensurate with the types of conferences, special events, workshops, and meetings that University faculty and academic departments host. The building has a sustainable design target of LEED Gold. BASIC FUNCTION:
The Receptionist is responsible for overseeing the operations, sets, and movement of the overall program logistics. They manage the day-to-day floor execution of the programs by ensuring events materialize 100% accurately as specified through the program agenda and BEO’s, along with coordinating change management. They are also responsible for supporting the Events Sales Managers in the delivery of program logistical needs. They manage the movement of materials throughout events (including pre and post program needs) and act as general resources to ensure a meeting’s success. This position is responsible for monitoring the conference center property assets and reporting & managing Nuvola needs throughout the day. The Receptionist will also act as a greeter at the Forum’s lobby desk and coat check assistance. ESSENTIAL FUNCTIONS:

• Oversight & assistance in creating memorable guest experiences, as well as anticipating guest/facilitator needs through event pre-walks and space checks
• Oversee Program “Turn” Activities and ensure smooth programmatic flow
• Provide Room and AV orientations as needed
• Assist with movement and placement (delivery) of program materials, including pre and post event prepping, shipping and storing, as assigned
• Assist with technical and logistical opportunities that arise in meeting rooms for both instructors and attendees, as assigned
• Act as a resource, supporting the efforts of the Sales & Events Managers
• Confirm break, meal, reception and special event timing, as needed
• Maintain a solid working relationship with the Sales & Events, Operations and Audio/Visual Teams; routinely soliciting feedback on performance.
• Maintain effective communication and positive relationships with all operating departments acting as a resource and appropriately delegating tasks as needed.
• Follow up with all change requests to ensure accuracy and operational communication
• Greet guests at Lobby desk and be available for any questions and assistance needed by guest upon arrival and departure from venue.
• Perform other job functions as necessary to ensure property and company goals and guest expectations are exceeded.
• Respond to any reasonable task assigned by your immediate supervisor or General Manager Be the Difference:

• Understand all aspects of Benchmark’s Be the Difference culture
• Set the example
• Lead and inspire all employees to Be the Difference
• Hold each team accountable for delivering the experience
• Attend BEO meeting when applicable University Client Relations:

• Professionally represent The Forum in community and industry organizations and events
• Develop and maintain collaborative partnerships with similar university venues and local hotels Qualifications: QUALIFICATIONS:

EDUCATION, KNOWLEDGE, TRAINING & WORK EXPERIENCE:

• High School Diploma or equivalent
• Minimum 2 years’ experience in general office environment
• Previous conference service or event coordination experience preferred
• Excellent computer software knowledge of Microsoft Office; Knowledge of Delphi and property related PMS system preferred
• Excellent verbal and written communication skills
• Previous guest services experience and interpersonal skills
• Availability to work a variable schedule