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SalaryThis position performs a variety of reception & administrative support duties. Primary duties include greeting clients, answering phones, scheduling appointments and contacting clients as needed. The position requires thorough knowledge of all firm processes and procedures. This scope of responsibilities includes prioritizing, managing and following through on multiple tasks, and communicating effectively, courteously and professionally with clients and staff members.
Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.
Essential Duties and Responsibilities*
$19 - $21/hour
Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.
Essential Duties and Responsibilities*
- Greet clients and visitors in a professional, friendly, and courteous manner.
- Maintain the reception areas in a neat and orderly fashion.
- Sort incoming mail, faxes, and courier deliveries for distribution.
- Prepare letters, forms, and notices as required and mail.
- Scan, copy, and fax documents, as requested.
- Follow up via email, fax, or telephone calls.
- Serve as a phone responder to answer phone calls, direct caller to appropriate staff member and/or e-mail appropriate staff member a message related to the call.
- Maintain supplies and place supply orders.
- Serve as a witness, as needed for appointments.
- Print documents and other forms, as needed for appointments.
- Maintain confidentiality of all client and firm matters.
- Alert the Director of Operations or Owner to potential threats to the success of the firm.
- Participate in special events including seminars and marketing events, as requested
- Must be punctual, reliable and self motivated.
- Administrative or office experience a plus, but not required.
- Proven ability to handle high-volume workload
- Professional written, verbal and interpersonal skills
$19 - $21/hour
About Van Dyck Law LLC
Van Dyck Law LLC is an Estate Planning and Elder Care law firm committed to personal service using legal tools and techniques that suit each individual's needs, goals and personal situation. Our three core values are treating others as family, being with clients every step of the way, and protecting clients and their loved ones based on their ideals. We are a small firm that prides itself on a positive work/life balance and positive culture that offers competitive pay and benefits.
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