Receptionist

The Administrative Assistant/Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. The Administrative Assistant/Receptionist will be responsible for some or all the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned.

Pay: $23.00 - $24.00 an hour

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management

POSITION RESPONSIBILITIES
Payroll: Function as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force). Research: and if necessary, submit retroactive & adjustment payment requests and assist in resolving any payroll issues. Review and submit vacation and sick time pay requests in accordance with the CBA and/or CA or local ordinances. Distribute payroll checks to employees. Coordinate complex payroll situations with Corporate Payroll team.

Administrative/Clerical: Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.

Document Control: Set up and maintain client and vendor files, such as invoices, payments, etc.

New Hire Training: Coordinate new hire orientation and training with Recruiter and Office Operations team.

Employee relations: Intake employee complaints and provide information to local HR and Operations team. Assist local HR in scheduling employee visits regarding complaints, coordinate with HR Manager on complex issues and complaints.
Performs other duties as assigned or requested.

KNOWLEDGE, SKILLS & ABILITIES

A minimum of one year (1) of administrative experience is required.

A collaborator that can collaborate and interact with various levels of staff and management.

Knowledge of MS Office including Word, Excel, Outlook, and Powerpoint.

Effective communication skills both written and verbal.

Bilingual Spanish and English is preferred but not required.

Must be highly organized.