Real Estate Transaction Manager

Salary:

COMPANY INFORMATION AND POSITION SUMMARY: 

At North&Co., we're proud to be known for our grassroots, boutique approach, which places a premium on nurturing full-time, high-achieving, and specialized sales agents and teams. We believe in empowering our professionals with the tools and support they need to excel in their roles. We are excited to add a new Transaction Manager to our growing team!

 

The primary focus of this role is to provide essential support to the North&Co. office and its dedicated sales agents by efficiently managing files and transactions. As a valued member of our lively Transaction Management Team, you will work closely with our Senior Transaction Manager.

This full-time position will require one weekend shift and up to three closing shifts per week, with a finish time of 7 pm. Historically, our Transaction Management Team has played a pivotal role in nearly 50% of all company closings.

 

Your responsibilities will encompass a range of operational and administrative tasks related to transaction and file management. This includes assisting with seller representation by handling new listing paperwork and coordinating activities through platforms like ARMLS and our transaction management system, Skyslope. Additionally, you will be Assisting with buyer representation and escrow processing including writing contracts and counter-offers, drafting BINSRs, and managing correspondence with title, escrow, cross-agents, and clients.

 

North&Co. is a local residential Real Estate brokerage whose home office is located in the heart of Arcadia, one of Central Phoenix’s hottest neighborhoods.  North&Co., has approximately 240  licensed agents, who primarily work inside the boundaries of Maricopa County. The company is known for its local, grass-roots, boutique operation that exclusively supports full-time, productive, specialized, and professional sales agents and teams. 

PRIMARY FUNCTIONS & RESPONSIBILITIES

• Proven experience writing and explaining Real Estate contracts and disclosures. 
• Managing and responding to inquiries for new contracts or escrows generated by internal agents and external contacts.
• Coordinate files, signatures, and correspondence with agents, customers, and ancillary companies with support from the Senior Transaction Manager.
• Experienced in the Real Estate Transaction process, from intake of listing docs and/or written offers to closed file, and can accurately communicate timeframes and expectations to all stakeholders. 
• A team player who is open to other duties and opportunities as needed by the office.

QUALIFICATIONS

A successful candidate is: 

• Proficient in Gmail, Google Sheets, and Google Docs
• Proficient in Skyslope or prior experience with a transaction document management system a plus
• Must be organized, detail-oriented, and able to work as a team player 
• Must be a self-starter, with a strong ability to manage projects and deadlines
• Must possess a flexible work style, with a strong sense of customer care and follow through
• Requires a professional demeanor with staff, adherence to a strict level of confidentiality
• Understand all Real Estate contracts and disclosures 
• Ability to prioritize and complete projects accurately and effectively
• Ability to work with multiple people and projects at one time
• Ability to comprehend and carry out instructions
• Ability to read, write, speak, and hear English

Experience & Education:

• Ideal Candidate has a minimum of two years of experience in Real Estate sales, transaction management, or title/escrow
• Active Arizona Real Estate license is a requirement 

Physical Requirements:

• Requires ability to bend, stoop, lift, and carry items up to 25 pounds
• Requires ability to sit at a desk for long periods of time
• Requires the ability to stand for long periods of time 

Disclaimer: These requirements are representative, but not all-inclusive, of the responsibilities, knowledge, and ability required for this position.

RELATIONSHIPS:

Internal – Contacts you need to carry out duties, interact with, etc.

1. Senior Transaction Manager
2. TM Team members
3. Designated Broker & Partner
4. Owner & Founder
5. CEO & Managing Partner
6. CFO & COO
7. Managing Broker
8. Operations Department

External – Outside the company, i.e., members, organizations, vendors, etc.

1. Ancillary companies, such as title, escrow, mortgage 
2. Strategic Partners
3. Customers/Agents

remote work