Real Estate Administrative Assistant

Open Position

Real Estate Admin Assistant

MUST RESIDE IN SPOKANE, WA

1. Company Overview

Our mission is to serve homebuyers and sellers at the highest level and consistently provide an exceptional experience with great communication. We show gratitude to our clients, constantly demonstrate expertise/professionalism, and are always looking to elevate our service level.

Core Values:

• Excellence in Service: aim to provide unparalleled service that not only meets, but exceeds client expectations and creates "raving fans"
• Personal Connection: build genuine relationships with clients: emphasizing likeability and trustworthiness.
• Integrity: prioritize doing the right thing above all, ensuring that trust is at the foundation of every client interaction.
• Simplification: make complex processes understandable and manageable, ensuring clients are supported and informed throughout their home buying/selling journey

Note: this role is not a good fit for anyone thinking about/wanting to become a Real Estate agent.

2. What can you expect?

And how can this position be of benefit to you, beyond pay?

• Work from home with a flexible schedule
• Have the opportunity to develop your own department & make changes/implement improvements
• Work on a close-knit team, alongside a forward-thinking, video-savvy leader

3. Perks & Benefits

• Pay: Starting at $20/hour (with opportunity for growth)
• Hours: Part Time, 20 hours/week
• Hours can be flexible, but a minimum of 10 hours/week must be between 9a-5p M-F
• A specific time during business hours will occasionally be required for special events (notice will be given)
• Potential to grow into 30 hours/week and/or full-time
• Location: Work from home, but must be located in Spokane for occasional in-person meetings and events

4. Qualities to Succeed

Your colleagues know that:

• You are meticulous in all of your work: you always dot all the “i’s” and cross all “t’s” and are extremely detail-oriented
• You treat everyone in the office like they may one day be your boss, regardless of their title or salary. You treat people politely, professionally, smile and make eye contact when speaking to them. You have a servant's heart.
• You write emails and communicate with colleagues and clients in a professional manner
• You are the go-to person when anything needs to be streamlined, organized and made more efficient.
• You bring a high level of energy to your work. You can work quickly and when you make a mistake? You own it, correct it and learn from it.
• You form positive relationships with colleagues and clients: people know that you are dependable, trustworthy and consistent.
• You are able to work efficiently even when chaos surrounds you.
• You enjoy order/predictability.
• You take pride in your personal appearance: you dress for the job you want and assume you may run into someone of importance when on-the-clock.

Your significant other and closest friends know that:

• You always have a plan B, C and D… in case plan A doesn’t work out
• You’re trustworthy… their secrets are safe with you.
• You were the “responsible one” during your high school and college years (and still are!)
• You keep track of everything

5. Duties & Responsibilities

General Administrative Duties

• Oversee administration tasks of the agent’s business
• Create and manage systems/SOPs for sellers, buyers, client database management
• Coordinate the purchasing of any office equipment, marketing materials and any other business-related supplies and materials
• Errands/miscellaneous driving duties (post office, pick up marketing items, drop off business-related items, etc)
• Assemble gift packages for clients and referral partners

Active Client Management Duties

• Coordinate appointments with clients (media shoots, staging, etc)
• Input necessary transaction and client information into client relationship management programs
• Send & deliver gifts to clients
• Coordinate & plan events
• Weekly buyer/seller/lender/closer updates and check-ins

Marketing

• Coordinate & prepare listing/open house flyers, graphics, signage, etc
• Design mailers and guides in Canva
• Write weekly email newsletters/campaigns
• Create/implement social media ads
• Assist agent at video shoots for social media
• Repurpose video content and post on various social media platforms
• Order/assemble/delivery client gifts
• Plan client appreciation events

6. Ideal Skills and Experience

*Please apply even if you don’t have all achieved

• 1-3 yr minimum administrative, assistant or in-office management experience (*REQUIRED)
• Real estate industry experience (or financial/mortgage/insurance industries)
• Google Business Suite savvy
• Experience with Canva/graphic design
• Social media savvy
• Pleasant, legible handwriting
• Must have a valid driver’s license and a car that can be driven for errands/deliveries, as if needed
• Must have a working computer

7. How to Apply

• Send a PDF of your resume to alyssa@alyssacurnutt.com
• In the same email, include a link to a video of yourself sharing the top 5 things about your personality, skills and/or past work experience that you feel are critical to support a Real Estate agent’s business.
• In the same email, include another video, showing off how organized, methodical and efficient you are. This may include how you organize your clothes closet, desk, filing cabinet, kitchen cupboards, fridge and/or car, for example.

*Applications without video will not be considered. Video taken via smartphone is perfectly acceptable.

Alyssa Curnutt Real Estate LLC or Real Broker, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 20 per week

Experience:

• Administrative: 1 year (Preferred)

Location:

• Spokane, WA (Required)

Work Location: Remote