Front Desk Administrative Assistant

E.P. Properties has an immediate opening for a full-time, non-exempt Front Desk – Administrative Assistant.

Position Overview: We’re looking for a friendly, motivated team player, and dependable self-starter who has previous experience and can offer exceptional customer service to our tenants and guests at E.P. Properties.The Front Desk – Administrative Assistant supports our internal team on the daily office and property-related tasks and requires multi-tasking of various duties, such as reception, calendar management, order lunches, event planning, customer service, and to assist in providing a safe, clean, and professional work environment.

Essential Duties and Responsibilities:

The essential duties and responsibilities include the following. Other related duties may be assigned:

· Provide excellent customer service to tenants and guests via telephone, email, and in-person

· Assist tenants with issues/complaints/requests

· Provide administrative support to other staff as requested by the EP Property Manager

· Ensure all necessary supplies are restocked in the communal areas and working properly – kitchen, copy room, lobby, etc.

· Handle tenant reservations for conference rooms/maintaining the daily agenda/calendar – respond in a timely manner through phone, email, or in person, and sending confirmation notices

· Check daily mail – sort, deliver and place any outgoing mail in the mailbox

· Create, submit, and follow up with work orders in Rent Manager as needed

· Monitoring building access keys and logbook for vendors

· Review and prepare security reports daily

· Order marketing materials as needed – including but not limited to, folders, brochures, business cards, flyers, event posters, and special projects

· Support employee recognition – birthday celebrations and work anniversaries

Capabilities and Skills:

· Top-notch customer service

· Team mentality

· Friendly, happy to help others

· Organized and detail-orientated

· A desire for continuous self-improvement both personally and professionally

· Ability and desire to effectively communicate, both verbally and written

· Ability to problem-solve and take quick action

· Takes initiative to seek solutions without being prompted

· Has timely follow-through and completes tasks

· Ability to speak, write, and read in English

EDUCATION and/or EXPERIENCE:

· 1+ years’ work experience in similar office or administrative role

· Highschool diploma/GED required

· Strong computers skills – Microsoft Suites; Word, Excel & Outlook, Adobe

· General office equipment – Multi-function printer, multi-line telephone, fax

· Experience with Rent Manager or similar software preferred

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative experience: 2 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person