Quality Management Administrative Assistant

We have a new full-time opening for an Administrative Assistant who will provide support to our Quality Management (QM) team, located in Kingston.

This energetic team player will assist the QM Team in the capacity of organizing, coordinating, and prioritizing workflow and daily activities in the department. Responsibilities under the supervision of the Director include, but are not limited to:

• Regularly update, maintain, and review Incident Management databases, and produce reports from this information;
• Assist with gathering documents from the electronic health record for record requests and Justice Center investigations;
• Regularly update and maintain continuity and audit readiness of all department files, including Incident files, Guardianship files, Corporate Compliance files, Human Rights files, etc.
• Taking notes/minutes at meetings; writing, publishing, and distributing minutes for the Incident Review Committee, Human Rights Committee, Corporate Compliance, Quality Review and Improvement Committee, Guardianship Committee, and departmental meetings.
• Processes the department’s purchase orders, check requests.
• Assist with the planning and development of Special Events within the department.
• Other administrative duties including word-processing, filing, phone answering, mailings, etc. as needed.
• Respect and maintain the confidential nature of all aspects of the position.
• Interact positively and communicate effectively with all levels throughout the agency; contribute to the overall team effort by being an effective team player; contribute to the team with strengths and goals that meet expectations of performance in all job responsibilities.

HOURS: 40/Monday through Friday/9:00 am to 5:00 pm

Minimum Requirements:

• Associates Degree or High School Diploma or secretarial/administrative skills certificate; 1-3 years of administrative experience preferred.
• Excellent communication and interpersonal skills, competent computer skills including MS Word, Excel, Publisher, Access, and Power point.
• Ability to operate office equipment inclusive of calculators, typewriters, photocopiers, fax machines, computer and peripheral equipment, telephone or other equipment specifically related to the position.
• Ideal candidate should be energetic, enthusiastic, and flexible; a quick learner; and independent, strong self-starter; and able to quickly gain confidence and coordinate projects from start to finish with varying degrees of supervision.

Job Type: Full-time

Pay: $19.24 - $22.42 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative experience: 3 years (Preferred)

Work Location: In person