Purchasing Manager

Purchasing Manager

Reports to: Finance Director/Assistant Finance Director

Classification: Non-exempt

Department: Administration

Job Summary:

Under general supervision, manages Parker County Hospital District (PCHD) purchasing and contract administration functions to procure the most cost-effective supplies, materials, equipment, and services from qualified vendors; assures procurement activities are in compliance with federal, state and PCHD rules and regulations and financial stewardship to the community.

Essential Job Functions:

The Purchasing Manager develops, implements, oversees, and ensures statutory and organizational compliance with the best procurement methods necessary for preparation of complex, informal, best value bids, and other procurement options. Advise user departments to determine the best method of procurement for potential purchases, such as quotes, cooperative purchasing, competitive bids, best value, or lowest responsible bidder, RFP’s, and the like, and recommend and establish PCHD-wide consolidation when appropriate. Coordinating all competitive bidding and procurement documents (specifications) for purchases, including highly complex bid documents involving technical items and equipment, and reviewing agenda items for procurement compliance.

· Manages and coordinates purchasing services; oversees the preparation and evaluation of bid proposals and selection of contractors to procure the most cost-effective supplies, materials, equipment, and services from qualified and responsive vendors.

· Reviews procurement activities for compliance with state and federal laws, rules, and regulations; and PCHD codes, policies, resolutions, and agreements.

· Works with departments to define procurement needs, specifications, priorities, and other requirements; provides advice and consultation on procurement issues and the interpretation of state and federal rules, regulations, policies, and PCHD procedures.

· Participate in the development and administration of the department budgets.

· Review requisitions for compliance and issue purchase orders.

· Monitors supplies inventories and usage reports; evaluates trends and anticipates supply and demand issues.

· Coordinates formal bid processes, distributes, and maintains list of bidders, attends pre-bid and other meetings as required; maintains product and service information on suppliers.

· Reviews, analyzes, and evaluates bid responses and proposals.

· Meets with vendors to clarify issues, define PCHD needs and goals, review submittals, complete technical documentation and negotiate award of contracts.

· Monitors and reviews trends in public sector procurement and supplies management issues; researches and identifies cost saving opportunities; recommends operational, procedural and policy improvements.

· Oversee the collection, sale, and/or disposal of surplus goods, supplies, and equipment.

· Serves as subject matter expert on public sector purchasing issues; coordinates purchasing programs with other PCHD departments. Provides training as needed on requisition and purchasing system processes.

· Prepares reports on procurement activities, contracts, technical issues, and transactions.

· Supports the relationship between PCHD and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and PCHD staff; maintains confidentiality of work-related issues and PCHD information; performs other duties as required or assigned.

Minimum Qualifications:

Bachelor's Degree in Business or related area; AND two years' government purchasing experience; OR a high school diploma and four years' government purchasing/buying experience. An equivalent combination of related education and experience will be considered.

Knowledge of:

· State and federal laws, statutes, rules, and regulations governing governmental procurement activities.

· PCHD codes, policies and procedures related to procurement activities.

· Principles and practices of public sector purchasing accounting and records management.

· Principles of inventory control and materials management.

· Principles of contract management, development, and negotiation.

Skill in:

· Interpreting and applying purchasing standards and procedures, applicable state and federal rules and regulations, PCHD policies and procedures.

· Analyzing and interpreting contracts and technical documents and identifying technical errors.

· Interpreting customer needs and solving difficult customer service issues.

· Assessing and prioritizing multiple tasks, projects and demands.

Job Type: Full-time

Pay: $30.04 - $37.55 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Weatherford, TX 76086: Relocate before starting work (Required)

Work Location: In person