Description:Position Summary
The Purchasing Coordinator is responsible for organizing and supervising purchasing efforts for the Company; coordinating daily activities in purchases for day to day operations and capital expenditure projects; administering contracts throughout their life cycle; ensuring compliance and performing strategic procurement activities and negotiations to ensure the Company can achieve best pricing and quality of services and products.
Responsibilities
- Coordinate the procurement process for both competitive bidding and competitive negotiations, and assists departments, and purchasing staff with process compliance.
- Source and identify quality suppliers for all goods and services required.
- Annual bidding for key services and products used regularly in the site operations and repositioning efforts.
- Pricing and commercial conditions negotiation for different agreements
- Prepares procurement documents (i.e., RFPs, RFQs, Contracts, Amendments, Renewals, etc.)
- Facilitates, coordinates, and participates in the evaluation of proposals and in negotiations with vendors.
- Reviews and modifies, as needed, specifications, purchase orders, contracts, change orders and related documents.
- Follow supply chain and market conditions to ensure suppliers maintain proper stock for critical goods.
- Communicate with vendors by phone and/or email to follow up on as well as educate internal parties regarding order status.
- Communicates verbally and in writing with management, co-workers, other entities, vendors, contractors, the general public and suppliers to establish and maintain effective working relationships.
- In coordination with purchasing party, develop scope of work for specific projects.
- Prepare and update system shopping catalogs to facilitate on-site operations.
- Provide support throughout the contracting process, as well as coordinating of contracts post-execution.
- Provide general department support and other duties as assigned.
- Document and communicate relevant procurement process.
Key Performance Indicators
- Vendor compliance
- Procurement process compliance
- Supplier availability
- Cost Reductions
- Purchase order cycle time
Requirements:Qualifications
- College degree, preferably Business Administration
- Well organized with attention to detail
- At least four years of experience in procurement
- Strong organization skills and excellent verbal and written communication skills
- Results-driven
- Excellent analytical thinking and problem-solving capabilities
- Proficient with Microsoft Office Suite (including Microsoft Excel, Outlook and Teams) required Ability to work in a fast-paced environment with changing deadlines.
- Engaged and collaborative team player with high energy and strong
- Proficient in English
- Ability to travel to the USA
Job Type: Full-time