Purchasing Assistant

Purchasing Assistant

GENEROUS BENEFITS PACKAGE INCLUDING MEMBERSHIP IN THE NYS EMPLOYEES RETIREMENT SYSTEM

Chemung County is actively seeking a Purchasing Assistant

The work involves responsibility for assisting Purchasing with purchasing tasks. Approves and processes requisitions for equipment, supplies, and services in accordance with New York State Laws and county policies. The incumbent assists the Purchasing Coordinator with the administration of purchasing functions and controls by managing and updating a countywide purchasing system, coordinating purchase orders and requests for purchase orders with vendors and department heads and/or staff. Distributes and receives public bids issued by the Purchasing Department and performs other related purchasing duties. Work is performed under the general supervision of the Purchasing Coordinator with leeway allowed for the exercise of independent judgment within the limits of established laws and policies. Does related work as required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no event shall an employee be limited to only those examples listed here.)

§ Advises department heads and/or personnel on purchases and makes recommendations to them, which are most cost effective;

§ Researches products for purchase from vendor lists, state contracts, preferred sources, centralized Purchasing Department contracts, internet, and by contacting and/or meeting with vendors for product options/discounts;

§ Reviews and tracks purchase order requests for compliance with New York State laws and County Purchasing Policies, corresponds with departments about purchase order issues, confers with Purchasing Coordinator on procurement policies and issues, obtains relevant information from requisitioners and vendors;

§ Finalizes purchase orders, issues purchase orders to vendors;

§ Assists in development of new purchasing procedures;

§ Assists Director of Purchasing in development of specifications for formal bids and requests for proposals;

§ Tracks purchase orders, vendors, and other pertinent information related to purchasing;

§ Processes, checks, codes, and files requisitions, claims, vouchers, bills, and receipts for the Purchasing Department;

§ Issues inventory ID tags and maintains appropriate records and reports inventory information to the County Treasurer’s Office;

§ Responsible for data entry of inventory records and retrieval of records information;

§ Coordinates the distribution and collection of bids;

§ Assists with bid openings, keeping appropriate records and recording bids at public bid openings in accordance to New York State Laws and county policy;

§ Maintains original bid files with all required information and documentation;

§ Collects, compiles and utilizes statistics and other related information in the preparation of annual reports and maintenance of records and data bases;

§ Corresponds with departments, vendors and outside agencies concerning purchasing issues;

§ Manages centralized contracts including office supplies, maintenance contracts, janitorial supplies, industrial and commercial supplies, medical supplies, etc.

MINIMUM QUALIFICATIONS: Either:

a. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in business administration, retail sales management, or marketing and one (1) year experience in purchasing supplies and equipment, or retail sales involving item pricing or cost analysis of items or goods; or

b. Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience as defined in (a); or

c. An equivalent combination of training and experience as defined by the limits of (a) and (b).

Job Type: Full-time

Pay: $20.08 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Purchasing: 1 year (Required)

Work Location: In person