Purchasing Assistant

BASIC FUNCTIONS: Bids out and negotiates prices with suppliers for merchandise and equipment. Purchases consumables and non-consumables including office supplies, equipment, food and household items. Researches, compares and recommends purchases, based on appropriate bids.

MAJOR DUTIES:

· Completes bid sheet, forwards to vendors and processes responses.

· Prepares bids, processes disposition of requisition and forwards copies to requisitioner.

· Prepares all purchase orders based on requisition, bids and inventory.

· Secures payment authorization from authorized staff for invoices received for which no purchase order was issued for items such as bread and milk.

· Apprises the Purchasing Manager of unusual purchasing as compared with historical spending patterns.

· Prepares and submits accurate tracking log on usage of non-consumable items and conducts analysis of inventory stock level.

· Maintains inventory for office/janitorial supplies for all locations.

· Submits copies of purchase orders for equipment and furniture to the Purchasing Manager for inventory purposes.

· Reconciles incoming invoices against packing slips and purchase orders. Assembles payment documents (invoice, purchase orders and packing slips).

· Maintains current files of purchase orders, log of vendors’ bids, and records of items purchased.

· Serves as back-up to Purchasing Manager during vacations and other absences.

· Performs other duties as requested or assigned.

SCHEDULE: M-F 9AM-5PM

SALARY: $45,000-$45,000

LOCATION: NY, NY 10038

We offer excellent benefits including:

• Generous time off that includes 4 weeks of vacation
• Medical, Dental, and Vision Insurance
• Discounted Commuter benefits
• Life insurance & Long term disability
• Eligible for Federal Student Loan Repayment Program
• Training and other additional voluntary benefits

To join our diverse team, please include salary requirements with your resume/application submission. Please visit us at www.lesc.org EEO Minorities/Women/Disabled/Vet

QUALIFICATIONS - EDUCATIONAL AND PROFESSIONAL EXPERIENCE:

· Associate Degree plus 2 years experience in Purchasing or Business Management or 5 years experience in Purchasing or Certification in Purchasing Management/Purchasing Practitioner Accreditation. Excellent negotiating skills. Computer competent.