Purchasing Assistant

Job Type
Full-time
Description
BASIC FUNCTIONS : Bids out and negotiates prices with suppliers for merchandise and equipment. Purchases consumables and non-consumables including office supplies, equipment, food and household items. Researches, compares and recommends purchases, based on appropriate bids.
MAJOR DUTIES :
• Completes bid sheet, forwards to vendors and processes responses.
• Prepares bids, processes disposition of requisition and forwards copies to requisitioner.
• Prepares all purchase orders based on requisition, bids and inventory.
• Secures payment authorization from authorized staff for invoices received for which no purchase order was issued for items such as bread and milk.
• Apprises the Purchasing Manager of unusual purchasing as compared with historical spending patterns.
• Prepares and submits accurate tracking log on usage of non-consumable items and conducts analysis of inventory stock level.
• Maintains inventory for office/janitorial supplies for all locations.
• Submits copies of purchase orders for equipment and furniture to the Purchasing Manager for inventory purposes.
• Reconciles incoming invoices against packing slips and purchase orders. Assembles payment documents (invoice, purchase orders and packing slips).
• Maintains current files of purchase orders, log of vendors' bids, and records of items purchased.
• Serves as back-up to Purchasing Manager during vacations and other absences.
• Performs other duties as requested or assigned.
SCHEDULE: M-F 9AM-5PM
SALARY : $45,000-$45,000 / yearly
LOCATION: NY, NY 10038
We offer excellent benefits including:

• Generous time off that includes 4 weeks of vacation
• Medical, Dental, and Vision Insurance
• Discounted Commuter benefits
• Life insurance & Long term disability
• Eligible for Federal Student Loan Repayment Program
• Training and other additional voluntary benefits

To join our diverse team, please include salary requirements with your resume/application submission. Please visit us at www.lesc.org EEO Minorities/Women/Disabled/Vet
Requirements
QUALIFICATIONS - EDUCATIONAL AND PROFESSIONAL EXPERIENCE:
• Associate Degree plus 2 years experience in Purchasing or Business Management or 5 years experience in Purchasing or Certification in Purchasing Management/Purchasing Practitioner Accreditation. Excellent negotiating skills. Computer competent.
Salary Description
$45,000 - $45,000 / yearly