Property Manager

The Housing Authority of Yamhill County has an immediate opening for a Full-Time (40 hours) Property Managerposition in Yamhill County.

This position performs management of assigned rental properties owned or managed by the Housing Authority (Heritage Place and Village Quarter) in compliance with subsidy programs, and other funding sources requiring compliance including all property, tenant, and compliance documentation and file management.

Pay Range (non-exempt)

$3,317 up to $3,840 monthly wage ($19.14/hr - $22.15/hr). Placement is typically at the starting probationary wage, depending on experience.

Compensation package:

This position provides outstanding benefits including fully paid medical, dental, vision (depending on coverage selected) and EAP, retirement 401(a) which incorporates 6% employee contributions and 7% employer contributions, 11 paid holidays and a generous PTO program.

Hours per week: 40 hours typically Monday -Friday, 8:00 a.m. to 5:00 p.m. OR 4 (10) hours shifts Monday – Thursday, depending on Management approval.

Candidates will be required to have a background check/DMV check completed prior to hire.

This position is considered open until filled. Applications can be found on our website www.hayc.orgor at our main office at 135 NE Dunn Place, McMinnville, Oregon 97128. Email Applications and/or resume and letter of interest to Kaydi at kaydi@hayc.org or Dan at dan@hayc.org or fax to 503-472-4376.

Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted.

The Housing Authority of Yamhill County is an Equal Opportunity Employer.

POSITION FUNCTIONS:

The following represent the major essential and secondary duties of the position; however they are not intended to be all-inclusive. HAYC reserves the right to change, reassign, or combine job duties at any time.

1. Marketing of unit in compliance with all applicable laws and regulations.

2. Accepts applications, reviews eligibility, executes lease agreements, and collects rent/deposits/fees. All transactions must be properly documented.

3. Maintain accurate property/ tenant financial, compliance, and Maintenance documentation. Ensure timely and accurate submissions.

4. Maintains property day-to-day operations including, resident services, property upkeep, and address resident concerns.

5. Addresses and resolves tenant complaints and lease compliance issues. Documents all tenant complaints and compliance actions. Document cases for eviction; appear in court on behalf of HAYC.

6. Monitor and manage property maintenance requests and verifies completion.

7. Monitor and ensure safety and security of property.

8. Walk the grounds at least daily and report any need for maintenance or other problems.

9. Maintains office and common areas such as community room, lobby, halls, laundry areas, patios, playgrounds, etc., including but not limited to vacuuming carpets, sweeping walks, picking up litter, mopping floors and taking out garbage.

10. Represent HAYC and coordinate relations between HAYC, partner agencies, and residents.

11. Adhere to Property Management Plan, landlord-tenant laws, and all HAYC policies and procedures, including the responsibility of the Property Manager to work in conjunction with other partnering agencies.

12. Performs related duties at other properties as required

13. Performs other duties and tasks as assigned.

MINIMUM QUALIFICATIONS: Various combinations of education, experience and training may qualify an applicant. The following is a typical way to be qualified.

Educational level and Experience:

1. High School diploma, GED, or equivalent experience.

2. Three year’s work experience and/or training in social services, subsidized housing programs, or apartment management or related field.

3. Working knowledge and training or experience in policies and procedures of subsidized housing programs desirable but not required.

Other Minimum Qualifications:

1. Requires possession of a valid Oregon driver’s license, be insurable under criteria required by the Housing Authority insurance, and ability to pass a background check.

2. A passing score on a certification examination may be a condition of continued employment in this position.

ADDITIONAL QUALIFICATIONS:

1. Knowledge of rental assistance and affordable housing programs.

2. Knowledge of Oregon Landlord/Tenant laws required.

3. Calm and effective in emergency situations.

4. Can interface with co-workers, management, clients, community partners, and others in a courteous and professional manner.

5. Able to communicate effectively both verbally, and in writing using correct English usage, grammar, spelling, punctuation and vocabulary.

6. Possess skills to organize and work independently in an environment of frequent interruptions.

7. The ability to perform and understand basic mathematical calculations such as fractions and percentages.

8. Reasonable knowledge of the community, social and economic resources available to low income and elderly individuals, with particular emphasis on resources as they apply to housing.

9. Familiarity with Yardi software preferred.

10. Requires previous office experience working with the public in which the following skills were attained: effective telephone skills, ability to deal tactfully with a variety of people under constantly changing circumstances using tact and diplomacy, ability to prioritize tasks and work under minimal direction, ability to understand and follow complex verbal and/or written instructions, and familiarity with filing systems and standard business machines (proficient with Word, and Excel).

11. Must be capable of performing light lifting of up to 20 pounds and performing standard maintenance duties such as mopping and vacuuming.

12. May be required to live on site at specific property.

STATUS CHANGE OR EMPLOYMENT SEPARATION: Upon a position change or termination with or without cause, the Property Manager shall return to HAYC any and all equipment, materials, keys, phones, or other items belonging to HAYC. If Property Manager is required to live on site they shall surrender the apartment unit occupied by the Property Manager within 15 days. It is understood that residency of the unit is a condition of and contingent upon employment and requirement by HAYC.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Units may be multi-storied without access to an elevator or situated far back from parking areas. Inspection of empty units may require the inspection without the ability to sit for an extended period of time. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Environment: Normal office setting with travel to attend meetings or attend training events as well travel to sites to conduct site visits; contact with people of various social and economic backgrounds; may require varying hours of work. Exposure to various elements includes dust, dirt, insects, cobwebs, etc. Must be willing to visit tenant dwellings. While performing the duties of this job, while performing the duties of this job the employee may be exposed to inclement weather conditions.

COMPANY-WIDE JOB REQUIREMENTS:

• Be courteous and respectful towards others, both internal and external, and responsive to requests.
• Participate in maintaining a supportive work environment. Treat employees with respect and fairness, and make open communication a priority.
• Work collaboratively as a team player with other employees on staff.
• Display initiative to resolve problems and capitalize on opportunities.
• Promote cost-effective use of the organization’s resources.

HAYC’s staff, its clients, and the staff of community partners are diverse in many ways, including diversity by race, national origin, language, sex, gender, sexual orientation, age and disability. HAYC considers this diversity to be an important asset.

Note: The above job description is not comprehensive. The job responsibilities may include other duties as assigned. This job description does not constitute an employment agreement between HAYC and the employee. HAYC may change the job duties as it determines to be necessary or useful to meet its needs.

Job Type: Full-time

Pay: $3,317.00 - $3,840.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person