Project Manager I/Ii/Sr

Salary : $82,368.00 - $123,384.00 Annually
Location : West Sacramento, CA
Job Type: Regular Full Time
Job Number: 2024-00013
Department: CAPITAL PROJECTS
Division: FACILITIES DEVELOPMENT
Opening Date: 02/15/2024
Closing Date: 3/7/2024 11:59 PM Pacific
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
The Capital Projects Department, Facilities and Construction Development Division, is seeking to fill one (1) vacancy to manage Capital Improvement Projects (CIPs). The Project Manager will assist in the preparation of construction documentation for building permits and associated agency permits, and manage all aspects of construction and renovation projects to ensure compliance with all applicable policies, rules, requirements, laws and standards. See job description for additional examples of duties.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire.
DEFINITION:
The Project Manager I/II plans, organizes and administers city projects of defined duration, physical scale, budget and community impact.
The Senior Project Manager plans, organizes and administers advanced, complex city projects of defined duration, physical scale, budget and community impact , and leads and coordinates the work of assigned professional and support staff who are acting as project team members. The Senior Project Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.
SUPERVISION RECEIVED AND EXERCISED:
Project Manager I/II receives general direction from the assigned Department Director and/or designee. May exercise direct supervision over professional, technical and clerical staff.
Senior Project Manager receives general direction from the assigned Department Director and/or designee. The Senior Project Manager may exercise direct daily supervision over subordinate staff. If direct supervision of two or more staff is exercised, this position will be designated as exempt for the purposes of overtime.
CLASS CHARACTERISTICS:
The Project Manager I is the entry level classification in the Project Manager career series. The Project Manager I is distinguished from the Project Manager II by the performance of professional assignments with less complexity and independence than the Project Manager II. As experience increases, the Project Manager I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, a Project Manager I may advance to an Project Manager II upon demonstrating the abilities and competencies necessary to perform the full range of Project Manager II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
The Project Manager II is the journey level classification in the Project Manager career series. The Project Manager II differs from the Project Manager I by the complexity and difficulty of assignments and responsibilities. The Project Manager II differs from the Senior Project Manager in that the latter is considered the advanced journey level of the series and may supervise employees at the Project Manager I and/or II levels.
Upon the recommendation of the Department Head and approval by the City Manager, a Project Manager II may advance to a Senior Project Manager upon demonstrating the abilities and competencies necessary to perform the full range of Senior Project Manager duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
The Senior Project Manager is the advanced journey level classification in the Project Manager career series.
Upon the recommendation of the Department Head and approval by the City Manager, a Project Manager II may advance to a Senior Project Manager upon demonstrating the abilities and competencies necessary to perform the full range of Senior Project Manager duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Project Manager I/II

• Plans, organizes, coordinates, administers, monitors and evaluates projects and their scope, schedule and budget of varying levels of complexity
• Recommends and assists in the implementation of assigned Department/Division goals and objectives for assigned function.
• Evaluates operations and activities of assigned responsibilities, recommends improvements and modifications, and prepares various reports on operations and activities.
• Monitors and inspects the work of various contractors and vendors to evaluate work progress, resolves work problems and determines additional needs.
• Develops specifications for contracted work and obtains and participates in evaluating bids.
• Investigates complaints and recommends corrective actions, as necessary to resolve.
• Answers questions and provides information to the public, vendors and contractors.
• Completes a variety of reports and forms including time and equipment records and work orders.
• Researches and prepares technical and administrative reports and communications; prepares written correspondence.
• Assists with the preparation of, or prepares Requests for Proposals (RFP) and Requests for Qualifications (RFQ) for assigned projects, documents, contracts, grant applications, professional service contracts, and agreements.
• Assists in selecting technical and professional consultants required for departmental and citywide projects and supervises, schedules, monitors and evaluates their work.
• Prepares and maintains a project budget including the review and approval of payment applications associated with all aspects of a project and preparation of cost estimates for budget review and recommendations.
• Counsels and collaborates with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.
• May supervise, train and evaluate the work of professional, technical and clerical staff.
• Initiates and conducts studies, surveys, and analysis and prepares recommendations.
• Participates in the review of documents for City projects in assigned field.
• Prepares or directs the preparation of and submits to the appropriate department, division or agency all necessary permits, certifications, reports, forms, studies, surveys, engineering construction documents required by City, local, federal, state, county, district, and associated funding agencies.
• Prepares and submits procedures, guidelines and regulations, and collects, analyzes and interprets supporting information, data, and maintains proper documentation and record keeping systems based on the most current industry standards and city standards.
• Makes written and oral presentations to the City Council, Executive Team, Commissions and City Departments on assigned projects and facilitates meetings.
• Meets with interested and affected citizens including business owners, managers, homeowners and others to discuss public aspects of City projects.
• Implements and maintains throughout the life of a project, inception to completion, all related scope, schedule and budget activities necessary and as delineated by City Standard Operating Procedure (SOP) and city policy for the success of assigned projects.

Examples of additional responsibilities/duties if assigned to:
Capital Projects:

• Assists in the preparation of, or prepares construction documentation for submission to the Building Division for all required building permits and associated agency permits including environmental review.
• Manages, inspects, reviews and approves all aspects of construction, and renovation projects to ensure their conformance with construction documents, construction specifications including all applicable rules, requirements, laws, and standards.
• Performs other related sub professional engineering duties.

Senior Project Manager

• Plans, organizes, coordinates, administers, monitors evaluates projects and their scope, schedule and budget of varying levels of complexity.
• Recommends and assists in the implementation of assigned Department/Division goals and objectives.
• Evaluates operations and activities of assigned responsibilities, recommends improvements and modifications, and prepares various reports on operations and activities.
• Monitors and inspects the work of various contractors and vendors to evaluate work progress, resolves work problems and determines additional needs.
• Develops specifications for contracted work and obtains and participates in evaluating bids.
• Investigates complaints and recommends corrective actions, as necessary to resolve.
• Answers questions and provides information to the public, vendors and contractors.
• Completes a variety of reports and forms including time and equipment records and work orders.
• Researches and prepares technical and administrative reports and communications; prepares written correspondence.
• Assists with the preparation of, or prepares Requests for Proposals (RFP) and Requests for Qualifications (RFQ) for assigned projects, documents, contracts, grant applications, professional services contracts and agreements. Prepares and maintains project budgets including the review and approval of payment applications associated with all aspects of a project and preparation of cost estimates for budget review and recommendations.
• Recommends technical and professional consultants required for departmental and citywide projects and supervises, schedules, monitors and evaluates their work.
• Prepares, reviews and monitors payments related to any and all aspects of a project and prepares cost estimates for budget recommendations.
• Confers with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.
• Supervises, trains and evaluates the work of professional, technical and clerical staff.
• Initiates and conducts studies, surveys, and analysis and prepares recommendations.
• Participates in the review of documents for City projects in assigned field.
• Prepares or directs the preparation of and submits to the appropriate department, division or agency all necessary permits, certifications, reports, forms, studies, surveys, engineering construction documents required by City, local, federal, state, county, district, and associated funding agencies.
• Prepares and submits procedures, guidelines and regulations, and collects, analyzes and interprets supporting information, data, and maintains proper documentation and record keeping systems based on the most current industry standards and city standards.
• Makes written and oral presentations to the City Council, Executive Team, Commissions, and city departments on assigned projects and facilitates meetings.
• Meets with interested and affected citizens including business owners, managers, homeowners and others to discuss public aspects of City projects.
• Implements and maintains throughout the life of a project, inception to completion, all related scope, schedule and budget activities necessary and as delineated by City Standard Operating Procedure (SOP) and city policy for the success of assigned projects.

Examples of additional responsibilities/duties if assigned to:
Capital Projects:

• Assists in the preparation of, or prepares construction documentation for submission to the Building Division for all required building permits, and associated agency permits including environmental review.

• Monitors and inspects a variety of construction, and renovation projects to ensure their conformance with plans, applicable standards and specifications.

• Performs other related sub professional engineering duties.

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Project Manager I/II
Education: A Bachelor's Degree from an accredited college or university with major coursework in business or public administration, construction management, project management, or closely related field. Specialized training (or college level coursework) in related field and certification in areas such as project management, OSHA, ADA, CBC accessibility, LEED, meeting facilitation, project evaluation and other relevant training are highly desirable based on assigned field.
Experience: Project Manager I: Two (...