Project Coordinator

The purpose of this job description is to communicate the responsibilities and duties associated with the position of Project Coordinator. While the following information will be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties might not be specifically addressed.

HSL Construction Services LLC, emphasizes a TEAM APPROACH and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives. As such, it is imperative that you closely review these duties, skills, and physical requirements and that you understand that by signing the Job Description Acknowledgment, you are verifying that you can perform all the duties, have the skills, and possess the physical abilities that are necessary to perform the job as described.

Job Description

The Project Coordinator is responsible for assisting the Project Manager in overseeing all aspects of planning, coordinating and managing on-site construction activities, as well as providing related administrative support to the construction management team.

Duties and Responsibilities

• Assists in distributing and tracking construction plans, RFI’s, and submittals utilizing Procore project management software.
• Assists in permit submission to the local jurisdictions and tracking of permits.
• Assists with plan take offs, bid analysis, distribution of bid requests, tracking and collecting bids.
• Assists with schedule distribution and monthly progress reports.
• Assists with punch list documentation utilizing Buildup software.
• Assist Superintendents with maintaining an accurate record of materials stored on site and tracking materials that are yet to be delivered.
• Assists Project Manager in preparing project close out books including warranties, O&M’s, and test reports.
• Creates and maintains buyout/contract log.
• Prepares and processes subcontracts, change orders and check requests.
• Coordinates with the Project Manager and Superintendent(s) in establishing an on-site construction office.
• Monitors and maintains tickler/follow-up/reminders for all project due dates.
• Documents meeting minutes during Project Team Meetings and Owner Meetings.
• Tracks and distributes fully executed subcontracts and change orders to accounting for payment processing.
• Tracks subcontractor insurance certificates, licenses, and safety manuals.
• Research construction related products, codes and permitting requirements using internet search engines.
• Keeps Project Manager informed of outstanding subcontracts and change order issues on a weekly basis.
• Acts as liaison between subcontractors/vendors and accounting, as necessary
• Archives project files according to company policies and procedures.
• Provides general administrative support activities such as emailing, filing, scanning, scheduling, and typing etc.
• Any other duties as assigned.

Skills & Qualifications

• Ability to read and interpret construction drawings and specifications.
• Ability to multi-task in a fast paced environment and prioritize duties accordingly.
• Effective verbal, written and interpersonal skills.
• Strong organization skills.
• General office and mathematical analytic skills (a plus).
• Must demonstrate initiative with high motivation.
• Must have the ability to work professionally as part of a group as well as work independently.
• Proficient in Microsoft Office/Office 365; must possess excellent computer skills and typing ability.

Education and/or Experience

• Minimum, high school diploma or General Education Development (GED), a bachelor’s degree in construction management, business administration or related field preferred
• Minimum of three years’ experience in construction administration working under a general contractor in commercial or multifamily construction building projects
• OSHA 10 Hour Construction Training Certification or willingness to obtain within 30 days of hire and maintain Certification.

Job RequirementsWork Hours

• 40 hours per week
• Ability to work flexible workweek including evenings and weekends as required/needed

Equipment Requirements

• Safety shoes and hard hat required at all construction sites
• PPE such as hard hat, safety glasses, vests, masks, gloves, etc., as tasks dictate will be provided

Physical Requirements

• Work at construction site and/or field office with duties being performed both indoors and outdoors in a variety of weather conditions.
• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 40% of time is spent on feet and 60% sitting at desk.
• Have constant need (66% to 100% of the time) to perform the following physical activities:

1. Bend/Stoop/Squat
   1. Pick up litter, filing
   2. Climb Stairs
   3. Push &/or Pull
   4. Inspect and show property
   5. open and close doors
   6. Reach Above Shoulder
   7. Store/retrieve supplies

• Have constant need (66% to 100% of the time) to perform standing and walking activities related to project specific work and traveling between properties.
• Constant need (66% to 100% of time) to perform the following physical activities:
  1. Writing/Typing
  2. Corporate, inter-office communication
  3. Grasping/Turning
  4. Telephone, doorknob use
  5. Finger Dexterity
  6. Typing, operation of office equipment

Lifting/Carrying Requirements

• Under 10 lbs. Constant need (66% to 100% of the time)
• Less than 20 lbs. Frequent need (33% to 66% of the time)
• 20 lbs. - 25 lbs. Occasional need (1% to 33% of the time)
• Over 25 lbs. Rare need (less than 1% of the time)

Vision Requirements

• Constant need (66% to 100% of the time)
  1. Ability to complete forms, read and review reports, answer a wide variety of correspondence, view computer screen.
     1. Frequent need to see small detail.
     2. Ability to see things clearly beyond arm's reach, e.g., walking new development sites.

Hearing Requirements

• Constant need (66% to 100% of the time)
  1. Ability to communicate over telephone and in person with prospects, residents, vendors, and corporate and resident staff.

Speaking Requirements

• Constant need (66% to 100% of the time)
  1. Ability to communicate over telephone and in person with prospects, residents, vendors, corporate and resident staff.

Driving / Traveling Requirements

• Occasional need (1% to 33% of the time)
  1. Ability to utilize personal transportation for trips to development sites, Corporate Office or training seminars.
• Must have valid Arizona driver's license and current automobile insurance.

Working Environment

• Indoors (66% to 100% of the time)
• Outdoors, all conditions (33% to 66% of the time).
• Occasional exposure (1% to 33% of time) to paint fumes, solvents, adhesives, etc.

Reasoning Development

• Moderate. Must be able to apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures that may occasionally call for minor deviations.
• Needs to think rationally beyond a specific set of instructions.

Salary: DOE