Address
Form of work Job Title:Project Coordinator IV
Job ID: 12377
Location: 8200 Coral Sea Street NE Mounds View Minnesota 55112
Duration: 06 Months Contract
Must Have:
High School Degree or GED 6+ years of project and/or administrative support experience
JOB DESCRIPTION
Responsibilities may include the following and other duties may be assigned.
Provides general administrative support including preparing communications and maintaining schedules for the Vice President of R&D and Vice President of Operations for the Cardiac Ablations Operating Unit.
Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
Administers inter-department or inter-unit programs or processes.
Responsible for coordinating travel and submitting expenses for Operations and R&D VPs.
Provide proactive administrative and program operations support to the leadership team as needed to ensure the departments runs smoothly
Attend leadership meetings as appropriate and represent leader as needed with stakeholders and their staff. Serving as technology lead for presentations and webinars.
Prepare and coordinate the preparation of presentation materials for strategic plan, budget and other executive meetings, ensuring professional presentation, completeness and timeliness
Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
Track program and project status interacting with program leaders and project managers to ensure timely reporting
Compile regular status reports from the team to the leaders; prepare and distribute regular operating reports and scorecards
Performs various administrative duties including assisting with agendas, recording and distributing meeting minutes as needed. Maintains confidential records, files and report, Internet/Intranet research, setting up new hires, ordering supplies and equipment, product shipments, maintain organizational charts and email distribution lists
Conference, offsite and internal event planning as needed including the set up for department routines such as, team meetings and other operating mechanism support as needed.
Coordinate meetings to include Zoom, video-conferencing, conference calls, travel, location, catering, etc.
Acts as an information resource on organizational policies and procedures
Coordinate and initiate plans for the monthly/quarterly/annual meetings, as required, including agendas, meeting room reservations, food reservations, presentations, and other duties as assigned by the leaders or their designee
Lead and coordinate special projects as directed
Prepare expense reports, audit and approve direct report expense reports.
Thank you
Ritu Lalvani
Job ID: 12377
Location: 8200 Coral Sea Street NE Mounds View Minnesota 55112
Duration: 06 Months Contract
Must Have:
High School Degree or GED 6+ years of project and/or administrative support experience
JOB DESCRIPTION
Responsibilities may include the following and other duties may be assigned.
Provides general administrative support including preparing communications and maintaining schedules for the Vice President of R&D and Vice President of Operations for the Cardiac Ablations Operating Unit.
Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
Administers inter-department or inter-unit programs or processes.
Responsible for coordinating travel and submitting expenses for Operations and R&D VPs.
Provide proactive administrative and program operations support to the leadership team as needed to ensure the departments runs smoothly
Attend leadership meetings as appropriate and represent leader as needed with stakeholders and their staff. Serving as technology lead for presentations and webinars.
Prepare and coordinate the preparation of presentation materials for strategic plan, budget and other executive meetings, ensuring professional presentation, completeness and timeliness
Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
Track program and project status interacting with program leaders and project managers to ensure timely reporting
Compile regular status reports from the team to the leaders; prepare and distribute regular operating reports and scorecards
Performs various administrative duties including assisting with agendas, recording and distributing meeting minutes as needed. Maintains confidential records, files and report, Internet/Intranet research, setting up new hires, ordering supplies and equipment, product shipments, maintain organizational charts and email distribution lists
Conference, offsite and internal event planning as needed including the set up for department routines such as, team meetings and other operating mechanism support as needed.
Coordinate meetings to include Zoom, video-conferencing, conference calls, travel, location, catering, etc.
Acts as an information resource on organizational policies and procedures
Coordinate and initiate plans for the monthly/quarterly/annual meetings, as required, including agendas, meeting room reservations, food reservations, presentations, and other duties as assigned by the leaders or their designee
Lead and coordinate special projects as directed
Prepare expense reports, audit and approve direct report expense reports.
Thank you
Ritu Lalvani
