Project Coordinator

Project Coordinator

Location: San Francisco

Salary: $19.23 - $28.85/Hour

THE POSITION

Kearns & West is seeking a detail-oriented Project Coordinator to play a crucial role in supporting various, impactful collaborative services projects and providing administrative assistance to the San Francisco Office Team. This entry-level position is ideal for an individual who thrives in a collaborative environment, excels in problem-solving both independently and within a team, and is adept at setting timelines and objectives.

RESPONSIBILITIES:

Meeting Support:

• Schedule and support coordination of in-person and virtual meeting logistics.
• Coordinate and disseminate project information across project partners and stakeholders.
• Document internal and external meetings with action items, notes, and summaries.
• Support event planning venues, audio/visual, printing, materials development.

Communications and Outreach:

• Data management and Excel charts for production in reports.
• Contribute to preparation of informational materials for stakeholders and the public.

Project Support/Management:

• Support project teams in tracking scope, budget, and schedule.
• Conduct project research.
• Coordinate digital platforms and manage databases.

Business Development:

• Assist in coordinating, tracking, and writing project proposals.

General Administration:

• Track project activities and deadlines.
• Provide general staff support and contribute to maintaining office operations.
• Manage staffing schedules.
• Coordinate invoicing and expenses.
• Provide administrative support.

QUALIFICATIONS

Education and Experience:

• Bachelor’s degree with a background or interest in transportation, community/regional planning, natural resource management, renewable energy, environmental/public policy issues, air quality, public involvement, conflict resolution, peacebuilding, and mediation.
• One to three years of work experience is preferred.

Additional Qualifications:

• Demonstrate strong computer skills, with proficiency in Microsoft Office. Be proficient in data management and creating graphics and charts in Excel.
• Experience in event planning.
• Strong scheduling skills.
• Fluency in Spanish, Cantonese, Mandarin, Vietnamese or another language spoken in California is highly desirable but not required.
• Familiarity with 508 and VI compliance is desired but not required.
• Must reside in the San Francisco Bay Area and be able to attend in-person events in the San Francisco office and throughout the region.

Candidates must be:

• Organized and detail oriented.
• Adaptable and flexible.
• Self-motivated and comfortable working independently.
• Able to work in a fast-paced, deadline-oriented environment.
• An effective and reliable communicator and writer.
• Interested in learning facilitation skills and growing to facilitate complex public policy issues.
• Interested in natural resource management, especially water, community planning, equity, and environmental justice.
• Comfortable with taking direction yet able to take the initiative as needed.
• Able to reliably set priorities, manage multiple tasks, and meet deadlines.
• Successful at balancing working as part of a team with working independently.

THE ORGANIZATION

Kearns & West is a leading national consulting firm in stakeholder facilitation, public involvement, and community outreach, mainly for government agencies. Our team thrives on finding paths forward on important, complex projects. In business for nearly 40 years, the firm has 100+ team members in Sacramento, Southern California, San Francisco, Portland OR, Denver CO, Washington DC, and other cities across the United States. Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, supportive, and oriented toward public service. Once on board, our team members stay for the long term. The entrepreneurial culture at Kearns & West values initiative. For more information, please visit: www.kearnswest.com.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Kearns & West, Inc. has a long-standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. At any time, if you need an accommodation during the application process, please contact Human Resources at Kearns & West, Inc.
We are an equal opportunity and affirmative action employer. EEO/AA/M/F/V/D

COMPENSATION

Compensation for this position is in the range of $19.23 - $28.85/Hour and will depend on the qualifications and experience of the selected candidate.

BENEFITS

Kearns & West, Inc. also offers a competitive benefits package, which includes:

Medical, Dental, Vision Insurance, Short-Term Disability, Long-Term Disability, Life Insurance, Voluntary Life Insurance, Employee Assistance Program, 401k Traditional and ROTH, Health Savings Account, Flexible Spending Account, Dependent Care Account, Transportation Account, Parking Account, and Health Reimbursement Account, Vacation, Sick Leave, Holidays, Floating Holiday, Cell Phone Stipend, etc.