Enterprise Project Coordinator, Management Analyst 5 (Ma5)

Salary : $72,552.00 - $97,596.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2024-3-A186-03296
Department: Dept. of Natural Resources
Opening Date: 03/12/2024
Closing Date: 3/26/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Enterprise Project Coordinator, Management Analyst 5 (MA5)Recruitment #2024-3-A186
Full-time, Permanent, Represented position
Location: Natural Resources Building- Olympia, WA
Flexible Work Hours and Partial Telework flexibility may be available and considered Salary: $6,046.00 - $8,133.00 Monthly
Want to join something GREAT and make a difference?
Do you have a talent for organizing work and helping people stay on track? Do you have a passion for achieving quality results and communicating those through data and visual management? The DNR's Enterprise Project and Performance Management Office (EPPMO) is seeking a skilled and energetic individual to develop and maintain frameworks around project and performance management. The Enterprise Project Coordinator serves as a consultant to management related to health, performance, and status of implementing agency strategic initiatives utilizing project management and performance management in support of its goals and mission.
Duties
Responsibilities:

• Establish positive and productive rapport with DNR employees at all levels
• Lead the EPPMO in Enterprise Project coordination - we use Smartsheet and SharePoint
  • Develop and maintain project libraries
  • Develop and maintain work breakdown structures and project schedules
  • Develop and maintain project control logs
  • Track resource utilization

Provide leadership in auditing and maintaining our platforms and approach

• Document management
• Standard tools, templates, and methods

Produce and maintain complex reports and dashboards related to agency initiatives and performance for use by diverse groups of staff, management, the public, and other governmental entities

Serve as the agency Smartsheet administrator

Qualifications
Required Qualifications:

• A Bachelor's degree in business administration, public administration, or a related field; AND Five years of demonstrated experience and proficiency in two or more, or a combination of the following areas: (OR a combination of education and/or experience equivalent. Years of education may be substituted for years of experience over five.)
  • project management
  • performance measurement/management
  • business analysis and requirements development
  • continuous improvement
  • preparing and presenting effective and accurate analysis narrative, statistical, and graphical reports.

Intermediate skill level/proficiency with Microsoft Word, Excel, PowerPoint, and Visio.

Intermediate skill level/proficiency with design, build, and administration of project libraries, lists, and toolkit platforms such as Microsoft SharePoint.

Intermediate skill level/proficiency with design, build, and administration of project schedules, reports, and lists such as Microsoft Projects or Smartsheet.

Demonstrated experience and ability to:

• create work plans, proposals, briefings, and training
• use schedules, timelines, and other graphics to report status and stay on track
• break down, sort, and synthesize information, identify trends and key themes, form accurate conclusions and display them through charts and graphics, and develop appropriate action steps and recommendations
• improve and streamline work processes beyond the specific assignment, focusing on outcomes and taking calculated risks - flexible and able to embrace challenges and change
• create, establish, monitor, and measure work plans, and work with others to enhance and enable work plan implementation
• organize multiple assignments, and produce work products that are accurate, thorough, and on-time.

DNR Core Competencies:

• Personal Accountability
• Value Others
• Compassionate Communication
• Inspire Others
• Commitment to Excellence

Special Requirements and Conditions of Employment:

• Open/low wall environment. Some bending/lifting/reaching to set up and take down workshops. Travel to regions of possible inclement weather.
• Travel to other DNR locations and state agencies.

Desired Qualifications:

• A Bachelor's degree in business administration, public administration, or a related field and five years in two or more, or a combination of the following areas:
  • project management
  • performance measurement/management
  • business analysis and requirements development
  • continuous improvement
  • preparing and presenting effective and accurate analysis narratives, and statistical and graphical reports.

Project Management or Coordination training and certification.

Advanced skill level/proficiency with Microsoft Word, Excel, PowerPoint, and Visio.

Advanced skill level/proficiency with design, build, and administration of project libraries, lists, and toolkit platforms such as Microsoft SharePoint.

Advanced skill level/proficiency with design, build, and administration of project schedules, reports, and lists such as Microsoft Projects or Smartsheet.

Don't let doubts stop you from applying for this position - If you have any questions about the required qualifications or how your past experience relates to them, please contact us at A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don't hesitate to apply!
Supplemental Information
Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
  Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
  Resume: that details your experience and qualifications.
  References: at least three professional references with current telephone numbers- you may attach a document, use the References text field in the online application, or include it with your resume.
  Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Pre-exposed skills assessment and work products sharing at time of interview.
• Candidates who move forward in the recruitment process may be contacted via email at with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions? Please contact Jim Dunivan at /360.480.3438 or e-mail us at
About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington's lands and communities through diversity, equity, and inclusion.
Our Vision - Our actions ensure a future where Washington's lands, waters, and communities thrive.
Our Mission - Manage, sustain, and protect the health and productivity of Washington's lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being -Our top priority is the safety of the public and our employees.
• Public Service -We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving - We solve our state's most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork -We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women's Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups,
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
DNR does not use the E-Verify system. For more information, please visit
Veterans wishing to claim Veteran's preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!
Equal Opportunity Employer:The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email Applicants who are deaf or hard of hearing may call through the by dialing 7-1-1 or 1-800-833-6384.
Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email
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More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
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