Project Administrative Assistant (Part-Time)

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• Oneida Professional Services (OPS)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers missions.

Sustainment & Restoration Services (SRS) is an 8(a) firm that provides engineering, science, construction, munitions, and specialized professional services solutions for customers nationwide.

SRS has an immediate opening for a Part-Time Project Administrative Assistant to support our Santa Barbara, California Office by providing a diverse range of projects and office administrative and general business support. The regular schedule will be Monday through Friday during regular business hours. The schedule is working a minimum of 20 hours per week. The hours are flexible and will be coordinated through the direct supervisor.

Key Responsibilities:

• Perform a variety of moderately complex technical editorial and document production tasks such as creating/drafting correspondence, memos, and taking documents from rough to final draft, under verbal instruction. Makes decisions on format and layout and edits for accuracy and consistency of data.
• Prepare, edit, and maintain reports and other documents as requested, including editing text, tables, data, lists, charts, and presentations, and quality checking work.
• Perform basic editorial checks (spelling/grammar, incomplete sentences, incorrect dates, etc.).
• Compile, print, and quality check simple to complex documents, reports, graphs/charts, and presentations.
• Occasionally take minutes during client meetings.
• Coordinate meetings, appointments, and schedules. Assist with meeting logistics as requested.
• Perform data entry, data accuracy checks, electronic file management, mailings, copying, and scanning.
• Assist project managers with various tasks, including but not limited to:
  • Task tracking, including notification of deliverable due dates.
  • Develop and maintain project schedules.
  • Set up and maintain project records.
• Assist department staff with day-to-day administrative requests (as directed).
• Provide front desk support, when needed, including answering incoming calls and general administrative support.
• Management and scheduling of meetings, including setup, logistics, notifications to participants, production of meeting materials, etc.

Minimum Qualifications:

• 3-5 years of progressive experience functioning in a support capacity to a department is required, preferably with engineering or environmental services firms.
• Must be able to work independently and multi-task with a high degree of accuracy and detail in a fast-paced, deadline-driven environment.
• Ability to work well under pressure and handle multiple projects and deadlines simultaneously is essential.
• Demonstrate tactful/effective written and verbal communication.
• Demonstrate ability to exhibit a high degree of judgment and discretion in handling confidential information and situations.
• Demonstrated problem-solving ability (e.g., developing office systems).
• Demonstrate high standards of personal and professional integrity and work ethic.
• Highly organized and detail-oriented team player.
• Advanced knowledge and proficiency in the use of Microsoft Office (Outlook, Excel, Word, Power Point, MS Project) and Adobe Acrobat (see attached specific skills for each program that will be required).

Minimum Qualifications:

• Associate's degree in business, communication, or related discipline or equivalent experience.

Compensation Range:

$20-$30/Hour

Equal Employment Opportunity:

Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program. https://www.e-verify.gov/

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.

www.srsllc.com