Project Administrative Assistant

Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.

Join us on our journey for a better tomorrow.

Your Role

Join Atlas Copco Comptec LLC as a Project Administrative Assistant where you will assist the Project Management Team and other departments with administrative and project support. As part of the project management team, you will report to the Project Manager and work with Project Managers, Internal Contract Managers, the Sales team, and Marketing teams. This is a hybrid position located in Voorheesville, NY.

Business Support:

• You will coordinate department events.
• You support the team with visa and application processes.
• You will provide travel and visitation support to customers and global Atlas Copco employees.

Application Engineering and Sales Support:

• You will assist in supplier registration with customers.
• You will coordinate non-disclosure agreements.

Trade Shows:

• You will book hotels, create badge registrations, and manage the logistics of giveaways.
• You will support personnel at the off-site shows.

Project Management:

• You will track schedule submittals for each project, collaborating with scheduling/production to ensure submissions to project managers.
• You will prepare monthly progress reports: including structure and content, formatting. project schedules, and material reports.
• You will assist with invoicing and billing including gathering supporting evidence, and responsible party follow-up.
• You will support ITP inspections, including invites, hosting, and coordination with multiple departments and vendors.
• You will assist Project Managers in identifying planning items associated with the projects and resolve them.
• You will support weekly production meeting, and provide notes & feedback to PMs including follow-up with other departments.

To succeed, you will need

• You have 2 or more years of experience in general administrative support or project management.
• You are competent in using MS Word, Excel, and PowerPoint.

In return, we offer you

• A friendly, team-oriented atmosphere.
• Plenty of opportunities to grow and develop.
• A culture known for respectful interaction, ethical behavior and integrity.
• Potential to see your ideas realized and to make an impact.
• New challenges and new things to learn every day.
• Access to global job opportunities, as part of the Atlas Copco Group.
• An excellent remuneration package including short-term incentive plans.
• We offer a holistic benefits package including health insurance and paid leave.
• The salary range for this position is $21.50 to $25.00 an hour.

#LI-Hybrid

City
Voorheesville

Recruiter
cassandra.quinn@atlascopco.com

Diverse by nature and inclusive by choice
Bright ideas come from all of us. The more unique perspectives we embrace, the more innovative we are. Together we build a culture where difference is valued and we share a deep sense of purpose and belonging.