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Form of workOverview:
Walsh is currently seeking an Project Admin for our Dunsmuir Gap Bridge Deck Replacement Project with our Transportation Division in Dunsmuir, CA.
The Project Admin is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
- Challenging, complex work
- Creative and innovative problem-solving environment
- Supportive, communicative managers who reward hard work
- Opportunities for growth, training, and development
- Flexibility in career path & progression
- Opportunities to work and live all over the United States
- Provides general administrative support; duties may include following:
- Data entry and reporting
- Maintaining logs
- Processing invoices, check requests or other departmental paperwork
- Maintenance of SharePoint sites and/or a document library
- Creates and maintains filing system containing confidential documents
- Tracking department certifications and other administrative duties as assigned.
- Preparing and maintaining training materials
- Maintaining internal process documentation
- Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
- Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
- May coordinate the schedule for conference rooms.
- Orders office supplies and wearables though corporate provided vendors.
- Monitors office inventory
- May perform basic Internet research, compile lists and gather information from other departments.
- May perform general administrative support for a project:
- General HR or PTO record-keeping
- Basic Payroll Administration duties
- Change Order Processing or other project related administration
- Ships Materials
- Contract Management
- Updates jobsite notices, hiring packets, safety logs, and contracts
- High school diploma or GED
- 1 year experience in an office setting
- Proficient with MS Office Programs
- Great communication skills, both verbal and written
- Experience with filing systems
- Experience with data entry
- Payroll software experience is a plus
- Strong follow up skills
- Self motivated
- Functions effectively as a part of a team
- Dependability
- Ability to maintain discretion and confidentiality at all times
- Ability to understand and follow directions
- Good time management skills and organization skills
- Salary Range: $26.50 - 39.75/Hr.
The Walsh Group offers competitive wages and benefits, including:
- Medical, Dental & Vision Insurance
- Generous Vacation Time & Paid US Holidays
- Company 401(k) Matching Contributions
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
- Commuter Benefits Program
- Maternity Leave Policy
- Short and Long-Term Disability Insurance
- Term Life and AD&D Insurance
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com.
An Equal Opportunity Employer, Disability/Veteran
