Assistant Project Manager/Admin

Looking for a top level performer on our fast growing Socal team! This will be a hybrid position that will have a base salary with a performance compensation plan. Need someone dedicated and goal driven. Someone thats ready to wake up everyday to make things happen by thinking outside of the box and being a team player. We are one of the fastest growing start ups in our industry on the Westcoast. Must be upbeat, 100% positive mindset, able to find solutions for tasks on the fly, good energy and most important which is our number one rule.. excellent customer service skills (people person).

Assistant project manager/ Admin responsibilities include overseeing our project portfolio, making sure all of our projects our scheduled and coordinated, retaining relationships with some of the most respected companies in the industry, estimating, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems in our CRM. The ideal candidate should have excellent oral and written communication skills and be able think and act quick. If you have previous experience as a Project Manger/ Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Project Manager/ Admin Assistant should ensure the efficient and smooth day-to-day operation of our business.

Ultimately looking someone with excellent customer service skills, positive attitude, multitasking beast, quick with navigating the computer and fast at typing/researching, and is able to make quick on the fly decisions. Looking for someone long term that wants to grow with a winning team and help turn something big into something massive.

Responsibilities

• Customer service skills must be exceptional as this is our company’s biggest priority
• Manage all projects and installations
• Organize and schedule appointments
• Plan meetings and take detailed notes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of invoices, product research, creating estimates etc.
• Develop and maintain excellent organizational systems
• Maintain contact list and new client list
• Complete daily tasks in on a day to day basis in a timely manner (proficiency and productivity are key for this position)
• Need someone that is not only charismatic, has good attitude but be extremely productive when work flows in. Have to be a quick thinker and execute on the fly.

Skills

• Proven experience as an Project Manager administrative assistant or office admin assistant preferred
• Knowledge of office management systems and procedures
• Working knowledge of a PC and must type and operate at top speeds. (This is a MUST)
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) must know how to work with spreadsheets fluently.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Looking for someone dedicated and ready to drive in full speed

This position will fill quick. We are looking for someone with top notch Project management /administrative and customer service skills. Also, someone that wants to be apart of some big and very fun. Send us your resume. Good luck!

Job Types: Full-time, Part-time

Pay: $2,500.00 - $5,000.00 per month

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Referral program

Schedule:

• Day shift
• Monday to Friday

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person