Project Accountant

Mission:

To monitor the progress of projects, investigating budget variances, participate in the approval of expenses, and ensuring that project billings are issued to customers and payments collected.

Required Outcomes:

1. Put in place a written weekly expense approval process with Project Management, Superintendents and Accounting. (Within first 60 days)
2. Put in place an internal project forecasting model with monthly compliance. (First 12 months)
3. Put in place a written project invoicing system for monthly billings on GC projects. (First 60 days)
4. Put in place a written project invoicing system for repaint projects. (First 120 days)
5. Review and give suggestions to accounting for vendor payment process. (First 6 months)
6. Put in place a written process for vendor purchase orders, i.e. rental equipment, special materials, subcontractors, etc. (First 6 months)

Competencies:

1. Bi-Lingual – Spanish as first language & Advanced English Speaker/Written/Reading.
2. Sense of urgency
3. Attention to Detail
4. Strong organizational and time management skills
5. Strong ability to meet and beat project deadlines
6. Ability to work independently without micromanagement from manager
7. Strong industry knowledge – construction accounting.
8. Proven track record of the performing the job at a high functioning level
9. Strong communications skills
10. Ability to work in a digital & highly collaborative environment
11. Strong ability to see a task through to the end

Benefits:

1. Compensation: $2,000.00 per month
2. 2 weeks' vacation
3. 10 holidays & 5 personals &/or sick days
4. Remote work with flexible schedule.
5. Paid access to internet and phone.

The Paint Doctor, Inc.

Project Accountant Job Description

Purpose:Excellence in Job Reporting

Scope of Position:

This position is fully responsible for the project billing & reporting process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.
Duties & Responsibilities:

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Prepare monthly progress AIA & retainage AIA invoice packages containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager(s).
• E-mail all invoices, confirm receipt and document invoice copies in the project billing folder(s) within our Sharepoint system.
• Assist Project Managers with soft accounts receivable follow up.
• Assess and pursue opportunities for maximization of client billing; communicate with the Controller, as to your observations and actions taken.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Generate and distribute bi-monthly receivables reports and monthly profitability reports. Forecasting &/or CFLO for each project.
• Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
• Write off any uncollectible receivables, labor or expenses, as directed by the Principals-In-Charge (PIC).
• Review weekly time sheets, along with the accounting group.
• Monthly analyze the P & L accounts monthly, as assigned by the Accounting Supervisor.
• Recommend and implement agreed process improvements to the billing cycle.
• Prepare special project analyses for the PICs, PMs and others.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Perform additional assignments, as directed by the Accounting Supervisor.
• Communicate and coordinate with the local offices.

SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:

• Bi-lingual with Spanish as first language and English advanced fluency.
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
• More than 5 years of billing and receivables, with at least 2-3 years in A/E environment.
• Knowledge of Quickbooks Online Software or other accounting platform, a plus.
• A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the Accounting Services Manager, as necessary.
• Strong service orientation.
• Knowledge of the project structure in a client/consultant business environment.

• Bachelor’s Degree in accounting. (Preferred)
• In lieu of the above requirements, equivalent relevant experience will be considered.

• 5+ years with focus in construction.

• Any industry related certifications, i.e. CPA, Chartered Accountant, etc.

• Full-Time.
• Must be able to lift up to 25 pounds.
• Must be willing to work non-traditional hours to meet project needs.
• Assignment location may include project sites and/or in the office.
• Frequent activity: Sitting, Viewing Computer Screen.
• Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling.

This role description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent.

All activities will be performed in support of the strategy, vision and values of The Paint Doctor. Nothing in this role description restricts management’s right to assign or reassign duties and responsibilities to this role at any time. All activities must follow Equal Employment Opportunity laws, and other laws and regulations, as appropriate.

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