Program Coordinator I- Wagner Lab

Job Summary
The Wagner Laboratory is located within the Program in Cellular and Molecular Medicine and focuses on vascular cell biology, studying the role of blood cells in inflammation and thrombosis. The lab consists of a senior Principal Investigator, postdoctoral fellows, a lab manager, research assistants and, at times students.

The lab seeks a Program Coordinator I (30 hours/week, full time benefits eligible) to support the PI and lab members. The job has flexibility; however at least 2-3 days/week need to be in person.

The Program Coordinator I shall:

• Perform English editing (such as writing/editing letters of recommendation, editing emails and other important documents) EXCELLENT ENGLISH SKILLS ARE REQUIRED.
• Assist in the preparation of manuscripts: including word processing, generating Endnote bibliographies, assembling final manuscripts and providing proof-reading and editing support. Perform web-based submissions and follow-ups with journals during the review process. Handle submission of accepted MS to PubMed as mandated by NIH.
• Experience in website maintenance necessary.
• Perform pre- and post-award grant functions: including assisting the PI in completion of NIH and foundation grant proposals and progress reports, ensuring conformity with relevant sponsor guidelines, regulations, and hospital policy. Develop budgets and administrative sections, prepare biosketches, CVs, coordinate the collection of material from various sources, prepare proposal for online submission and serve as liaison to the PCMM Grant Manager and Office of Sponsored Programs.
• Maintain departmental records of grant awards and agreements.
• Work with the PI and lab manager to develop annual budget and spending forecasts, as well as monitor the need to accelerate or slow down spending by developing projections.
• Handle travel/event/misc. reimbursements for PI, lab members and guests.
• Reimburse blood donors and keep records for NIH submissions.
• Coordinate postdoctoral candidate visits and onboarding, facilitate Harvard Medical School appointments, and act as liaison with the Immigration Office.
• Assist fellows with fellowship applications – including follow-through with application guidance, preparing forms/budgets, obtaining institutional signatures.
• Collaborate with appropriate overhead departments including Research Finance, OSP, HR, Immigration, and Procurement.
• Perform PubMed/Internet searches as directed. Find manuscripts as directed and download/print.
• Maintain PI’s calendar; schedule meetings with both internal and external parties, coordinate travel plans.
• Schedule the weekly/bi weekly lab meetings for the lab members and PI
• Order office supplies, and lab supplies as requested by Lab Manager.

To qualify, you must have:

• Associates Degree. Bachelor’s Degree preferred
• 1 year of relevant experience
• The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• The ability to work with diverse internal and external constituencies.
• Excellent grammar, editing, and writing skills are required
• Experience in an academic or research setting preferred
• Prior grants management experience strongly preferred
• Basic scientific knowledge (such as basic biology) preferred
• Possess excellent organizational and people skills

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.