Program Associate - Global (Limited Term)

Program Associate- Global
About The Role:
VentureWell has an exciting opportunity to hire a new Program Associate to work with existing and new programs. If you are someone with project management experience, including relationship building and networking for impact, this may be a great role for you. Ideal candidates bring domain experience in fields related to VentureWell program areas, such as: science and technology innovation, entrepreneurship, global health, climate change and sustainability, startup acceleration or incubation, or in a startup. We also seek staff who bring experience (work or lived) with groups identifying as marginalized by racism, sexism, or classism.
Program Associate-Global: The ideal candidate for this position has experience working with students or entrepreneurs in many different countries, has a high degree of cultural adaptability and aptitude, and has experience managing innovation or entrepreneurship programs. Up to 10% travel as global public health guidelines allow.
Responsibilities:
Participant Coordination (30% of time)

• Serve as a primary point of contact for program participants from a wide variety of backgrounds and cultures, with a mindset of providing "timely customer service"
• Manage and lead coordination efforts for getting participants to comply with program requirements, meet expectations, and to get to required locations
• Ensure programs are designed to be culturally competent, considering cultures, norms, and experiences of participants who are from all parts of the world; work with instructors to customize curriculum and experience to participants' needs, cultural norms, and local context.
• Engage directly with entrepreneurs, innovators, faculty, and partners as we build relationships with groups historically excluded from opportunities in science & technology innovation and entrepreneurship
• Build trusting relationships with participants and share their stories with funders, marketing, and colleagues
• Coordinate directly with vendors and partners to ensure successful events, aligned with strategic goals.
• Ensure programs are designed to be culturally competent, considering cultures, norms, and experiences of participants from many different backgrounds
• Liaise between participants and State Department officials to support visa applications of visiting participants.

Vendor Coordination (15% of time)

• Serve as the primary point of contact with program vendors including hotels, caterers, AV/IT specialists, and program delivery partners for supported projects
• Serve as primary liaison with the VentureWell finance team, ensuring smooth signing of contracts and payment to vendors.

Program Delivery (30% of time)

• Implement defined program objectives, using domain expertise to support program delivery - including group conversation facilitation, emceeing, presenting directly in a "front of classroom" role, and one-on-one engagements with participants (e.g. students, faculty, professionals, etc.)
• Deliver entrepreneurship and innovation education workshops together with a team of peers for a variety of audiences including student teams, global entrepreneurs, and mid-career professionals.
• Organize and manage the planning and execution of programs, both domestically and in international locations
• Contribute to the management of consultants who work on a mix of programs and events
• Ensure logistics required for successful program implementation including materials, vendors, and contractors, are planned and executed in a manner that delivers excellence and compliance with budget and finance policies
• Ensure seamless meeting setup on-the-fly during an event, whether in person or virtual, and providing on-the-ground support of activities and events during in-person program execution
• Leverage domain experience to coordinate and implement new and existing program offerings with guidance from manager, including continually learning from evaluation findings to recommend program improvements

Project Management (10% of time)

• Actively support the development of programs that advance the interests of science and technology entrepreneurs, while attending closely to the strategic goals of funders & partners
• Participate in internal collaboration and communication to ensure program success through use of project management tools and practices including project kick-off and ongoing management
• Ensure Learning and Evaluation and Data is appropriately administered by coordinating with internal teams to meet reporting needs
• Contribute to the development proposals for new programs
• Work towards actively advancing equity in the scope of individual performance goals, and broader contributions to VentureWell's commitment to diversity, equity, and inclusion.
• Document project progress, and respond to regular reporting requests from funders. Participate proactively in quarterly reporting processes, ensuring comprehensive documentation of programs.

What You Bring:

• BS/BA equivalent preferred but not required
• Experience with project management, program administration, coordination or operations with domain experience in fields related to VentureWell program areas
• Strong skills in project management software
• Demonstrated history of success utilizing project management skills, including ability to meet deadlines and coordinate multiple tasks with a wide range of stakeholders
• Outstanding written and oral communication skills with an ability to articulate and synthesize information in a compelling, organized manner
• Comfort and experience delivering trainings or content related to domain experience online and in person
• Ability to extract key information and data to recommend solutions
• Ability to succeed and thrive in an environment with vying and changing priorities and tight deadlines
• Track record of and ability to build solid, collaborative working relationships; exceptional team player who enjoys "customer service" orientation to collaboration internally and externally
• Self-starter with proven attention to detail and a commitment to delivering high-quality work
• Highly adaptable and comfortable working with a degree of ambiguity
• Ability to understand and apply appropriate tools and technologies used in the workplace; ease with adapting new technologies as needed
• High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications; ability to incorporate these tools into day to day work

Across the Board, VentureWell Staff:

• Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
• Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a "customer service" orientation to collaboration
• Are committed to embedding equity in our internal practices and culture and in our programs in order to live and achieve our mission
• Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
• Are curious and committed to issues of environmental sustainability
• Are self-starters with excellent attention to detail and a commitment to delivering high-quality work
• Are active learners who independently learn new tools and work processes quickly
• Have excellent written and oral communication skills

Our Benefits:

• An attractive and equitable compensation package, including:
• a salary range of $50k-65K commensurate with experience and internal equity
• 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts it 5% (eligible after one year of service for the match)
• Medical, Dental, and Vision insurance
• $1,000 home office stipend upon hire

• A true focus on work-life balance with work weeks that reflect that
• It's our aim for our employees in this position to not work more than a 35-40-hour workweek. Exceptions for this role are occasional, with planned travel or events with external partners (~5x/year)
• 20 paid vacation days PLUS the week off between Christmas and New Years
• 12 paid wellness days

What We Offer:

• A culture where people work intentionally and collaboratively in pursuit of our mission
• Values we believe in
• A commitment to Diversity, Equity, and Inclusion

About VentureWell:
VentureWell supports the cultivation of an emerging generation of science and technology inventors and the innovation and entrepreneurship ecosystems that are critical to their success. Since its founding in 1995, VentureWell has funded or trained over 16,000 science and technology inventors and innovators, resulting in the emergence of over 3,000 ventures with groundbreaking technological advancements in fields like biomedicine and healthcare, sustainable energy and materials, and solutions for low-resource settings. The startups they have supported have raised subsequent funds totaling close to 5.3 billion and are reaching millions of people in nearly 50 countries.
Visit venturewell.org to learn more.