Program Assistant

Job Description:

Program Assistant needed for nonprofit organization, WriteGirl (www.writegirl.org). We are seeking a full-time assistant of events and administrative activities, including assisting with our Bold Ink Writers program, which brings creative writing workshops to multiple schools and sites for systems-impacted teens. Duties include, but are not necessarily limited to, assisting with events (online and in-person), phone and email communication, communication with partners and venues, collaboration with volunteers, data entry, research, running office errands, tracking inventory, transporting and setting up event materials and other tasks as directed. Events and meetings are held in-person in Downtown LA, Pasadena, Glendale, and other locations around the greater Los Angeles area. Many are presented online. Events may include workshops in partnership with the county’s Department of Probation and other organizations. All of our staff have an on-camera presence at our online events. We’re a small team coordinating engaging programming for youth and we’re looking for a collaborative team member who can attend to the details while staying connected to our mission. We guarantee you will be inspired by the impact and the supportive community that WriteGirl creates.

While the workweek will not be longer than 40 hours, the workweek will include events and meetings on some evenings and Saturdays. Multiple Saturdays a month may be required. This is a hybrid position that requires 3 days per week at our downtown LA office. Two days per week of remote work is permitted. On occasion and depending on business needs, more or less in person attendance may be possible.

Position reports to multiple managers and the Executive Director. Ability to report to more than one supervisor is required.

Responsibilities:

• Assist in coordinating WriteGirl events, including communicating with venues, coordinating guests, and managing supplies before, during and after the event
• Assist in coordinating materials for Bold Ink Writers and Partner Program events
• Ensure all paperwork (reports, student writing, assessments) are completed promptly by for each site
• Facilitate communication with volunteers and partners in the community, including teachers and other school leadership, community organizations, venues and more
• Communicate regularly with WriteGirl staff and Executive Director
• Assist with other WriteGirl events and administrative duties, as needed
• Other duties as assigned

Requirements:

• Bachelor's degree or equivalent experience preferred
• Google Drive and Microsoft Office proficient
• Excellent oral, written and interpersonal communication skills
• Strong proficiency working on a Mac
• Experience with project management tools, such as Asana, Slack and Google Calendar
• Strong ability to adapt quickly to changing priorities and unexpected situations
• Organizational, multi-tasking, and time management skills
• Able to thrive in a fast-paced environment
• Ability to work independently and in a team environment
• Self-motivated with the ability to complete projects in a timely manner
• Reliable car and insurance

Physical Requirements:

This position includes light manual labor such as lifting and moving boxes of books. The employee is regularly required to sit for extended periods, frequently walk and stand. The employee must also use his/her/their hands to operate office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable individuals with special needs to perform essential job duties.

About WriteGirl

WriteGirl (www.writegirl.org) is a creative writing and mentoring organization for underserved high school girls and gender-expansion youth. Our mission is to help teens develop self-confidence and communication skills through writing relationships and workshops with women and gender-expansive writers. Founded in 2001, WriteGirl is dedicated to using writing as a powerful force for positive social change. WriteGirl received national attention in 2021 when WriteGirl alum Amanda Gorman performed her poetry at the Biden-Harris Inauguration.

WriteGirl is a project of nonprofit organization Community Partners, which serves as its fiscal sponsor (Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce). In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. Successful candidates must undergo a background check using the in-person LiveScan system, at no cost, due to the nature of our work mentoring youth.

WriteGirl Commitment to Diversity and Inclusivity:

Since 2001, it has been our mission to raise up the voices of underrepresented and/or vulnerable youth, including Black, Latinx, Asian/Pacific Islander, Indigenous, nonbinary, LGBTQIA, anyone with disabilities, and many others who are part of the community we serve. Our events, training and curriculum reflect our commitment to multiculturalism, equity, diversity, inclusion, access, anti-bias, anti-discrimination, and anti-racism.

To Apply: Send resume and cover letter to Executive Director Keren Taylor at writegirljobs @ gmail.com. Please focus your cover letter on your proficiency in the skills and qualifications listed. Please include your name in the subject line. No phone calls please. Thank you for your interest.

Job Type: Full-time

Pay: $22 per hour

Benefits include: Medical, dental, basic life insurance, 403(b), FSA and additional voluntary benefits.

Job Type: Full-time

Pay: $21.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

People with a criminal record are encouraged to apply

Ability to Relocate:

• Los Angeles, CA 90013: Relocate before starting work (Required)

Work Location: Hybrid remote in Los Angeles, CA 90013