Assistant Director, Programs

The Assistant Director, Programs is the lead staff person responsible for developing, implementing, and evaluating programs and events that facilitate enhanced leadership, communication, and community involvement, cross cultural friendships, and adjustment to the US culture and UCLA campus life. Serve as resource for international students, international scholars, and the multicultural campus community, networking closely with campus services and programs. Provide training and supervision to professional staff, student staff, graduate intern, student leaders, and volunteers. Oversee and manage several large-scale programs while working collaboratively with colleagues to ensure efficiency of the work and inclusiveness of programs and events. Oversee Programs Coordinators on office logistics including but not limited to transportation, room reservations, A/V equipment, and student staff schedules. Serve as back-up preparer for Bruin-Buy, Express, and Purchasing Card for the Programming unit.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
1. Demonstrated ability to communicate effectively and diplomatically with a diverse group of students, faculty, administrators and community groups both individually and in group settings.
Required
2. Superior writing skills necessary to prepare creative materials for public presentations, formal administrative reports, marketing materials, newsletters and other communications representing the department, often under severe time constraints.
Required
3. Ability to hire, train, and supervise professional and student staff. Supervisory duties include providing feedback, continuous evaluation and establishing clear and current duties and responsibilities.
Required
4. Ability to work effectively with management on development of departmental programs.
Required
5. Demonstrated skill in program planning, implementation, administration, and evaluation with specially targeted students.
Required
6. Ability to establish and develop collaborative working relationships with members of other campus department representatives of off-campus entities, student organizations and corporate sponsors.
Required
7. Demonstrated ability to generate detailed proposals, obtain input as needed, and implement projects.
Required
8. Knowledge and understanding of theories of cultural development and awareness.
Required
9. Working knowledge of windows software including word processing, database management, desktop publishing, spreadsheet, and website creation in a local area network.
Required
10. Working knowledge of immigration regulations regarding international students and exchange visitors (in order to understand the work of the department and the related resource needs).
Required
11. Detailed knowledge of standard accounting principles and practices and skill in preparing financial projections, budgets, and financial reports.
Required
12. Skill in in working independently and setting priorities among a wide variety of competing tasks and demands. Ability to prioritize tasks in a manner that reflects their importance to overall job responsibilities and departmental needs, and to work on multiple projects simultaneously.
Required
13. Demonstrated ability to interpret policies, procedures, and regulations and analyze information to determine compliance.
Required
14. Ability to recognize problems and generate alternatives or offer solutions based on existing guidelines.
Required
15. Working knowledge of student programs and activities in a large, diverse university setting.
Required
16. Valid California Driver's License and clean DMV records.
Required
17. Bilingual is a plus.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-17-2024
External Posting Date: