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Form of workFLSA: Non-exempt
ACCESS is hiring for Procurement Specialist!
Hiring at starting pay of $27.91/Hourly.
Accepting applications on a continuous basis. Interviews are tentatively scheduled for November 20, 2023. Apply now, position may close at any time.
The Procurement Specialist is primarily responsible for compiling information and records to draw up purchase orders for procurement of materials and services for Access Services. The Procurement Specialist assists with core analysis and administration of activities, documents, strategy implementation and tracking systems related to Access' purchasing workflow. Provides technical assistance and training to staff on matters related to the business, technological, and operational activities of an assigned procurement.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Manager, Procurement and Contract Administration. This position does not perform supervisory responsibilities.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Manager, Procurement and Contract Administration. This position does not perform supervisory responsibilities.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with minimal supervision. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties may include, but are not limited to, the following:
- Procure supplies and services on a timely basis to meet company requirements.
- Purchase office supplies and equipment, promotional products, printing and copying, computer supplies (i.e., software, hardware, etc.).
- Interpret service and safety supply services in accordance with company procurement policies and procedures.
- Assist in the Preparation of small and micro-purchases as requested.
- Assist with pre-bid and pre-proposal conferences.
- Receive proposals, quotations, and bids.
- Prepare purchase orders and purchase order changes.
- Expedite and follow up on outstanding orders.
- Assist the legal department as required.
- Update and distribute a table of service provider contract rates.
- Organize and maintain files for contracts, purchase orders, etc.
- Scheduling of receipt and inventory control of products.
- Review, validate and revise purchase requisitions (PR) requirements.
- Place purchase orders with vendors based on vendor performance criteria such as price, service, and quality.
- Update, improve and standardize existing files and reports and develop new files and reports to accurately improve the procurement process.
- Perform other duties as assigned.
A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. Reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions may be made. A typical combination includes:
Education: High school diploma or equivalent required. An associate degree (AA) or equivalent from an accredited two-year college in economics, engineering, business administration or supply chain management or similarly related field preferred. (Please attach copy of diploma.)
Experience: Two years performing administrative and/or purchasing support experience required. Experience performing vendor outreach or inventory management desired.
Equivalency Provision: Completion of three years of professional full-time work experience in a related field may be equivalent to an accredited two-year degree.
Licenses and/or Certificates:
A typing certificate of 40 NWPM (net words per minute) is required. Typing certifications must be 5 minutes in length and must be proctored. Unmonitored typing tests obtained online are not acceptable. Please refer to the Typing Certificate Requirements for details.
Education: High school diploma or equivalent required. An associate degree (AA) or equivalent from an accredited two-year college in economics, engineering, business administration or supply chain management or similarly related field preferred. (Please attach copy of diploma.)
Experience: Two years performing administrative and/or purchasing support experience required. Experience performing vendor outreach or inventory management desired.
Equivalency Provision: Completion of three years of professional full-time work experience in a related field may be equivalent to an accredited two-year degree.
Licenses and/or Certificates:
A typing certificate of 40 NWPM (net words per minute) is required. Typing certifications must be 5 minutes in length and must be proctored. Unmonitored typing tests obtained online are not acceptable. Please refer to the Typing Certificate Requirements for details.
PLEASE ATTACH TYPING CERTIFICATE TO APPLICATION.
KNOWLEDGE, SKILLS, & ABILITIES
Knowledge in:
- Administrative and office procedures such as managing files and records, designing forms, and workplace terminology.
- Office systems such as Microsoft Word, Excel, PowerPoint, SharePoint, and Teams.
- Arithmetic, algebra, statistics, and their applications.
- Enterprise Resource Planning applications.
- Principles and methods for moving people or goods by air, rail, sea, or road.
- Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Creation and interpretation of independent cost estimates, multi-year purchase agreements, determination of price and reasonableness, and negotiations for economic price adjustments.
- Inventory and supply chain management methods.
Skill in:
- Utilizing critical thinking skills to observe, analyze, infer, communicate, and problem solve.
- Actively looking for ways to help people.
- Communicating effectively in writing, as is appropriate for the needs of the audience.
- Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
- Talking to others to convey information effectively.
- Understanding the implications of new information for both current and future problem-solving and decision-making.
- Understanding written sentences and paragraphs in work-related documents.
- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Using mathematics to solve problems.
Ability to:
- Calculate figures and amounts such as percentages and variances, discount proportions, area, circumference, and volume.
- Effectively present information and respond to questions from a variety of groups (management, other staff, customers, contractors, and the community at large).
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Read, analyze, and interpret general technical procedures, or government regulations.
- Solve practical problems and deal with a variety of concrete variables in situations when only limited standardization exists.
- Write reports, business correspondence, and procedures or manuals.
WORKING CONDITIONS & PSHYCIAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
While performing the duties of this class, the employee is regularly required to talk or hear. The employee frequently is required to walk and use hands and fingers to hold, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the office environment is usually moderate. In the course of employment, employee may visit service provider or other contractor's premises which may include limited exposure to outdoor weather conditions, or fumes or airborne particles from motor vehicles.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, skills, or abilities required of personnel so classified.
Access shall, in its discretion, modify or adjust the position to meet the agency's changing needs.
The Selection Process
Applicants who best meet job-related qualifications will be invited to participate in the examination process. The selection examination may consist of any combination of written, performance, and/oral appraisal exams. Examination parts will be weighed according to their relevancy to the job performance criteria. This recruitment may establish an eligibility list to fill future positions in similar classifications within the organization.
Disability accommodation:
Testing Accommodations: If you require accommodation due to a physical, mental or learning disability, please contact human resources by replying to the email informing you of an assessment/exam. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.
Pre-employment: As a federal grantee, Access Services maintains a drug-free working environment as prescribed by the 1988 Drug Free Workplace Act. All potential employees are required to obtain satisfactory results from an administrative screening, successfully pass a post-offer pre-employment medical exam, and obtain a verified negative pre-employment drug test administered by Access Services and its service agents.
SUPPLEMENTAL INFORMATION
Emergency/Disaster Response - Service Workers:
All Access Services employees are designated Emergency/Disaster Response - Service Workers through state law (California Government Code Section 3100-3109). Employment with Access Services requires the acknowledgement to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.
Immigration and Reform Control Act: In compliance with the Immigration and Reform Control Act of 1986, Access Services will only hire individuals who are legally authorized to work in the United States. Access Services does not provide sponsorship.
E-Verify: Access Services is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States. Access Services does not sponsor H-1B or related work visas.
An Equal Opportunity Employer: Access Services is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Access Services will provide reasonable accommodations to qualified individuals with disabilities.
Salary Range: Appointments are typically made between the minimum and the midpoint of the range, depending on factors such as experience, education, skills relevant to the role, and internal equity.
Employment Type: Full-Time
