Procurement Specialist

The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.

Come join our team as Procurement Specialist!

What You Will Be Doing:

Under general supervision, responsible for coordinating the procurement of products and services, researching, and sourcing potential vendors and maintaining processes and documentation consistent with internal and external requirements and HPSJ strategies. including intake, contract management, preparation for contract negotiations and preparation of purchase orders. Work is varied and moderately complex and requires a limited to moderate degree of discretion and independent judgment.   

Eligible for remote work.

Our Vision:

Continuously improve the health of our community.

Our Mission:

We provide healthcare value and advance wellness through community partnerships.

Essential Functions:

• Intakes, reviews and prioritizes bidding and contracting requests.
• Gathers, analyzes, and documents business requirements; includes determining technical impacts and collaborating with business partners to balance business and technical objectives.
• Manages the pre-award process, including solicitation, document distribution and review; ensures timely completion and compliance with established procedures.
• Analyzes bid, proposals, and quotes, including cost and price analysis; coordinates and participates in vendor evaluation meetings and provides recommendations to business partners.
• Performs pre-negotiation planning activities on approval; works with Procurement team to draft initial contract terms and conditions.
• Develops and prepares contracts and supporting documents for submission to internal stakeholders.
• Ensures vendors submit properly executed Certificates of Insurance to mitigate risk.
• Tracks contractual obligations and manages contract trigger events.
• Develops and plans category supply strategies and conducts sourcing projects by engaging stakeholders and the required cross-functional resources.
• Develops, maintains, and facilitates collaborative working relationships with internal and external stakeholders.
• Develops and manages project plans, effectively communicates status and identifies and resolves issues.
• Ensures that data, information, and documents are captured, recorded, stored, and reported in an accurate and timely manner. 
• Compiles, develops, and submits internal and external reports on procurement activities on a monthly, quarterly, annual, and as needed basis.
• Assists in the resolution of purchase requisition, purchase order, invoice, and goods receipt issues.
• Audits supply chain processes, including vendor relationships and purchasing trends, to identify opportunities for improvement.

What You Bring:

Knowledge, Skills, Abilities and Competencies

Required

• In-depth knowledge of procurement, contracting and/or purchasing processes and ability to implement effectively.
• In-depth knowledge of and skills in procurement, contracting and/or purchasing systems.
• Working knowledge of financial analysis principles, concepts, best practices and performance measures, and ability to effectively use, implement and maintain them.
• Data accuracy and process: Ability to conduct accurate analysis validation processes to ensure data accuracy and reliability and drive data decisions.  
• Synthesizing and Analytical Skills: Applies knowledge of various analytical techniques to boil down multiple, related issues of varying complexity to their essential elements and communicate trends, advice and recommendations in terms easily understood.  
• Strong prioritization, planning, and organizing skills, with the ability to work consistently to identify priority activities. 
• Strong vendor management skills, with ability to objectively evaluate, assess, select, and manage vendors. 
• Relates openly and comfortably with diverse groups of people; interacts effectively with individuals both inside and outside of HPSJ; establishes and maintains effective working relationships. 
• Strong leadership skills, with the ability to influence without authority, establish direction, build alliances, and motivate others. 
• Strong oral and written communication skills, with the ability to communicate professionally, effectively, and persuasively to diverse individuals and groups inside and outside of HPSJ and explain complex information. 
• Strong listening skills, with the ability to synthesize information and facilitate conversations. 
• Basic knowledge of change management theory and ability to apply it. 
• Uses time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; can attend to a broader range of activities; meets deadlines. 
• Knows the most effective and efficient process to get things done, with a focus on continuous improvement. 
• Strong project management skills, with ability to manage projects of moderate complexity to successful conclusion. 
• Produces work that is accurate and complete. 
• Produces the appropriate volume of work. 
• Actively learns through experimentation when tackling new problems, using both successes and failures to learn. 
• Rebounds from setbacks and adversity when facing difficult situations. 
• Commitment to and ability to facilitate the adoption of HPSJ’s vision, mission and values. 
• Strong customer service skills, with a commitment to delivering top notch service to all customers. 
• Strong mathematics skills, including the ability to calculate ratios, perform simple algebra and statistical formulas. 
• Strong skills in Excel, including ability to create moderately complex formulas and charts. 
• Strong skills in Windows, Word, PowerPoint, and Outlook. 
• Ability to speak and be understood in English. 
• Ability to handle confidential information with appropriate discretion.

What You Have:

Education and Experience

Required

• Bachelor’s degree in business, supply chain or related; and 
• At least four years purchasing, procurement, contracting or sourcing; and
• Experience using sourcing, procurement, or contract management systems; and
• Project management experience; or
• Equivalent combination of education and experience. 

Preferred

Licenses, Certifications

Required

Preferred

Certified Purchasing Manager

What You Will Get:

HPSJ Perks:

• Competitive salary
• Robust and affordable health/dental/vision with choices in providers
• Generous paid time off (starting at 3 weeks of PTO, 4 paid floating holidays including employee’s birthday, and 9 paid holidays)
• CalPERS retirement pension program, automatic employer-paid retirements contributions, in addition to voluntary defined contribution plan
• Two flexible spending accounts (FSAs)
• Employer-Paid Term Life and AD&D Insurance
• Employer-Paid Disability Insurance
• Employer-Paid Life Assistance Program
• Health Advocacy
• Supplemental medical, legal, identity theft protection
• Access to exclusive discount mall
• Education and training reimbursement in addition to employer-paid elective learning courses.
• A chance to work for an organization that is mission-driven – our members and community are at the core of everything we do.
• A shorter commute ­– if you’re commuting from the Central Valley to the Bay Area.
• Visibility and variety – you have a chance to work with people at all levels of the organization, and work on diverse projects.

We are an equal opportunity employer and diversity is one of our core values. We believe that differences including race, ethnicity, gender, sexual orientation and other characteristics, will help us create a strong organization that is sensitive to the needs of those we serve. Employment decisions are made on the basis of qualifications and merit.

HPSJ provides equal employment opportunities to employees and applicants for employment and prohibits discrimination based on color, race, gender (including gender identity and gender expression), religion (including religious dress and grooming practices), marital status, registered domestic partner status, age, national origin (including language use) or ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military or veteran status, political affiliation or any other characteristic made unlawful by applicable Federal, State or local laws. It also prohibits unlawful discrimination based on the perception that anyone has these characteristics, or is associated with anyone who has or is perceived to have these characteristics.

Important Notice: This job description is not a contract between HPSJ and the employee performing the job. The duties listed in the job description may be changed at the discretion of HPSJ, and HPSJ may request the employee to perform duties that are not listed on the job description.