Procurement Manager

POSITION SUMMARY

The Procurement Manager for Facilities is responsible for leading the procurement practices and procedures for Facilities Services. They must adhere to the district's procurement policies while developing and managing the resources and operations of the Facilities Department. The manager is responsible for efficiently selecting, managing, and evaluating contract service providers that meet the department's outsourced needs. They supervise the Senior Buyer and other administrative staff in the review of contracts and solicitation of vendor goods and services within the Facilities Services Department.

ESSENTIAL DUTIES

• Manages Facilities Procurement functions, which includes assisting the Procurement Department with solicitation preparation and contract renewals
• Researches market sources and vendors to locate and ensure the most effective and competitive pricing for the purchase of supplies and services
• Researches, prepares, receives, and evaluates quotes; recommends the award of the project
• Oversees workload of the department to maximize the efficiency of the team and meet organizational requirements
• Supervises assigned personnel (assists with interviews/recommendations/training) to enhance the productivity of the staff and ensure that department outcomes are achieved
• Maintains Facilities procurement information, files, and records to provide an up-to-date reference and audit trail for compliance
• Facilitates meetings to identify appropriate actions, develop recommendations, and support other staff
• Consults with Facilities personnel on procurement needs, researches, and advises on the best methods of purchasing required goods and services, and provides technical assistance
• Assists with pre-proposal and post-award conferences, and vendor mediation
• Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours, and as needed
• Performs other duties as assigned by an appropriate administrator or their representative

KNOWLEDGE, SKILLS & ABILITIES

• Project management and organizational skills that routinely affect the Organization and/or the surrounding community in a demonstrable way
• Proficient in procurement policy and procedures, with an emphasis on governmental procurement
• Proficient in Microsoft Office Suite, with advanced skills in Excel
• Strong understanding of financial systems in an Enterprise Resource Planning (ERP)
• Ability to manage multiple tasks, projects, and responsibilities
• Ability to make recommendations on various topics, whether detailed, controversial, complex, or simple
• Ability to relate to a wide variety of people and to observe, listen, motivate, and provide leadership which results in the best environment
• Ability to apply critical thinking skills in rendering solutions to various issues
• Ability to manage financial, material, and human resources effectively
• Excellent communication skills, both verbal and written

Requirements

MINIMUM REQUIREMENTS

EDUCATION:

• Bachelor's degree in accounting, finance, business administration, or a related field required

CERTIFICATION/LICENSE:

• Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) NIGP-CPP (National Institute of Governmental Purchasing - Certifed Procurement Professional), or Georgia Certified Purchasing Manager (GCPM) is required
• If the successful candidate does not already hold either a CPPO, NIGP-CPP certification or GCMP, they must obtain either of these within five (5) years of the date of hire.

WORK EXPERIENCE:

• 5 years of progressive experience in procurement
• 2 years of leadership or supervisory experience (preferred)
• Experience in government or school procurement (preferred)

PHYSICAL ABILITIES AND WORKING CONDITIONS

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification.  In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.                                                                                                                                                             Vision: Ability to read small print and view a computer screen for prolonged periods.

Hearing: Ability to tolerate exposure to noisy conditions

Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer.

Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.

Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 15 or more pounds on a frequent basis.

Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress

Additional Work Conditions & Physical Abilities:  Will require travel to multiple sites.

The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. 

 This job description is intended to accurately reflect the duties, responsibilities and requirements of the position.  It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.  Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. 

Compensation

GRADE: 133

SALARY SCHEDULE:  Fiscal Year 2023 - 2024 Salary Schedules

WORK DAYS:  ANNUAL